Protect Fax Notice For Free

Practice Secure Faxing Habits This includes always using a cover sheet, always removing your document from the fax machine as soon as it sends, and delivering any faxes found inside the machine to their intended recipient without reading them.

For example, make sure that you only use a secure fax machine and keep your confidential documents locked away in a safe place. Additionally, it's always a good idea to password protect your faxes if you are using an online fax service so that unauthorized individuals won't be able to access them.

There are multiple ways to send a fax. Not all of them are HIPAA compliant. If you're using an online efax service, there are certain boxes you need to check. Even a traditional fax machine that uses a landline isn't HIPAA compliant if not used properly.

When sending a fax, include a cover sheet indicating the date and time sent; the recipient's name and fax number; and the sender's name, organization and phone number. The fax cover sheet should NEVER include a patient's name or any other PHI. 2. Include a privacy statement in the fax cover sheet.

EFax makes it easier than ever to safely send sensitive documents in a matter of minutes.

HIPAA requires those sensitive documents to be appropriately safeguarded to prevent unauthorized access and viewing. Electronic. You also must keep sensitive electronic documents secure with appropriate technical safeguards.

An example of a fax disclaimer statement: If you are not the intended recipient, please be advised that any disclosure, copying, distribution, or use of the contents of this information is strictly prohibited, and that any misdirected or improperly received information must be returned to this company immediately.

Any patient data should be in the fax body and not in any of the data fields. Maintain a copy of the confirmation sheet of the fax transmission, including the necessary data such as time and recipient's number. Confirm fax delivery by phoning the recipient. Received faxes are to be stored in a secure location.