Protected Fax Document For Free

For example, make sure that you only use a secure fax machine and keep your confidential documents locked away in a safe place. Additionally, it's always a good idea to password protect your faxes if you are using an online fax service so that unauthorized individuals won't be able to access them.

Encrypt Your Message Even Further In the subject line add /fax=body, using the literal term 'body' instead of the fax number indicated in the preceding section. Then enter !* faxnumber*! (exclamation mark, star, destination fax number, star exclamation mark) anywhere in the email's body.

Online fax services offer a safe and convenient way to send personal information and sensitive documents. When you send a fax through an online platform like eFax, your document is encrypted in transit to protect any sensitive information that it might contain.

Any patient data should be in the fax body and not in any of the data fields. Maintain a copy of the confirmation sheet of the fax transmission, including the necessary data such as time and recipient's number. Confirm fax delivery by phoning the recipient. Received faxes are to be stored in a secure location.

An example of a fax disclaimer statement: If you are not the intended recipient, please be advised that any disclosure, copying, distribution, or use of the contents of this information is strictly prohibited, and that any misdirected or improperly received information must be returned to this company immediately.

Most importantly, the key to maintaining security is going for a trustworthy online fax service, such as eFax. The easy-to-navigate eFax provides military-grade encryption while being HIPAA compliant and having protected data centers.

It is highly recommended that the word ?confidential? appear prominently (in large type) on the cover page. The confidentiality notice should clearly state that the fax may contain information protected by law and should therefore only be viewed by the intended recipients listed on the cover page.

The destination fax needs to have the F-code function. When sending a confidential fax, you need to check the recipient's Confidential User Box number and the password for confidential fax reception.