Safeguard Fax Document For Free

While an Internet connection can be , online fax services like eFax encrypt documents so that they are kept secure and private in transit. Additional access controls, such as two-factor authentication, ensure that access is restricted to only authorized users in order to prevent misuse or compromise.

Yes, your privacy is completely secured when you use an online fax service to send documents worldwide. This type of secure communication does not rely on phone lines but on digital networks through which data are transmitted in packets using standard internet protocols (TCPIP).

When sending a fax, include a cover sheet indicating the date and time sent; the recipient's name and fax number; and the sender's name, organization and phone number. The fax cover sheet should NEVER include a patient's name or any other PHI. 2. Include a privacy statement in the fax cover sheet.

5 Best Practices for HIPAA-Compliant Faxing Never Leave Faxes Unattended. Switch to an Online Fax Service. Use a HIPAA Fax Disclaimer. Keep an Audit Trail. Migrate Files to the Cloud.

Faxes of confidential information are particularly vulnerable to interception, and in principle confidential, clinical or personal information must not be sent by fax.

Emails can very easily become intercepted and, as a result, important data can be read and downloaded by third parties. In addition to that, email data can be stolen. On the other hand, faxes use Public Switched Telephone Network (PSTN), which is much more secure.

While data is secure while it's on the machine, that's not always the case. Hackers can't steal the data from the fax machine as they would from an email service. Once the information is sent, however, it's vulnerable. Fax machines don't include encryption technology, which means data is sent and received unprotected.