Secure Company Paper For Free

Depending on your industry, securing important documents is regulated and mandated by law. Password protect important files. ... Make digital copies. ... Use eSignatures. ... Put your smartphone to work. ... Create better internal policies.

Use synthetic paper. Also known as waterproof paper, using synthetic paper eliminates the need for laminating because your documents will be sturdy enough for frequent handling. In fact, your documents will be waterproof and protected from being torn.

Store Physical Documents in a Safe If you're storing physical documents, the most important thing you can do to protect them is to keep them in a safe. It will help prevent theft and damage and make it harder for someone who doesn't have permission to access the documents.

You can store paper documents long-term by digitizing them or organizing them in physical filing cabinets, fireproof safes and lockboxes, off-site storage facilities, or safety deposit boxes. The storage method you choose typically depends on the content of the paper documents, and how often you need to access them.

Tips for physical paperwork storage. Store documents in a waterproof container. ... Store similar categories of documents in the same place. ... Establish an intuitive filing system so that your papers are easier to find and access. Create electronic backup copies if applicable.

Keep the temperature below 75 degrees Fahrenheit (F). Keep the relative humidity (rH) below 65% to prevent mold growth and reduce insect activity. Avoid very low relative humidity because relative humidity below 15% can cause brittleness.

When printing your documents securely, ensure you're following the 5 steps secure printing checklist: Authentication - Users are required to authenticate to print. Authorization - Only authorized personnel have printing access. Access - Use access control and policies to administer printing privileges.