Secure Fax Settlement For Free

Since fax transmissions via phone lines aren't encrypted, the information can be easily stolen or intercepted. Unencrypted electronic information often leads to data loss, privacy breaches, and even fraud. Furthermore, printed fax copies are highly susceptible to unauthorized access.

Online faxing with a platform like eFax is safe. While an Internet connection can be , online fax services like eFax encrypt documents so that they are kept secure and private in transit.

When sending a fax, include a cover sheet indicating the date and time sent; the recipient's name and fax number; and the sender's name, organization and phone number. The fax cover sheet should NEVER include a patient's name or any other PHI. 2. Include a privacy statement in the fax cover sheet.

Fax machines store all data they scan in order to share it. This means you must wipe the machine's memory clear before disposal. If you would like to learn more about how fax machines work, click here.

For example, make sure that you only use a secure fax machine and keep your confidential documents locked away in a safe place. Additionally, it's always a good idea to password protect your faxes if you are using an online fax service so that unauthorized individuals won't be able to access them.

When faxing PHI, use fax cover sheets that include the following information: Sender's name, facility, telephone and fax number. Date and time of transmission. Number of pages being faxed including cover sheet. Intended recipient's name, facility, telephone and fax number.

Traditional Fax Safety Implement Safety Protocols for Receivers. ... Secure the Hard Drive. ... Secure Fax Machines If Possible. ... Use Encryption Technology. ... Ensure the Right Sender. ... Consider Using Electronic Signatures. ... Protect Your Server. ... Using the Cloud.