Statement Fax For Free - Fax Disclaimer

As the very least you should have: From: (your name). Fax: (your fax number). Phone: (your phone number). To: (the company or person who is receiving the fax message). Attn: (the specific person who needs to get the fax). Fax: (their fax number). Phone: (their phone number).

Patient information should only be faxed to fulfill a treatment, payment or healthcare operations obligation or a specifically authorized request (see COMP. 103 Use and Disclosure of Protected Health Information).

Is Faxing HIPAA-Compliant? Faxing itself is HIPAA-compliant because it's inherently secure and point-to-point. Fax lines (and most IP fax infrastructure) are considered conduits, meaning they carry PHI but do not access it. However, HIPAA compliance also requires safeguards before sending and after receiving faxes.

The information is intended only for the use of the individual(s) or entity named above. If you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution, or taking of any action in reliance on the contents of this facsimile information is strictly prohibited.

An example of a fax disclaimer statement: If you are not the intended recipient, please be advised that any disclosure, copying, distribution, or use of the contents of this information is strictly prohibited, and that any misdirected or improperly received information must be returned to this company immediately.

IFax is the only online fax service that offers a reliable and HIPAA-compliant platform with no added cost. It's a trusted solution for healthcare faxing that uses safe transmission with 256-bit encryption. On top of this, iFax also offers Business Associate Agreement or BAA signing for free.

Every time you fax a document containing PHI, you are required by HIPAA to use a fax disclaimer with the approved statement warning against unauthorized access. This document informs the receiver that incoming faxes contain personal information that is not to be distributed or disclosed without permission.