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Both physical and digital faxes require cover sheets if they contain PHI. The information on the sheet is essential to alert the receiver of the private nature of the faxed document.

When sending a fax, include a cover sheet indicating the date and time sent; the recipient's name and fax number; and the sender's name, organization and phone number. The fax cover sheet should NEVER include a patient's name or any other PHI. 2. Include a privacy statement in the fax cover sheet.

5 Best Practices for HIPAA-Compliant Faxing Never Leave Faxes Unattended. Switch to an Online Fax Service. Use a HIPAA Fax Disclaimer. Keep an Audit Trail. Migrate Files to the Cloud.

It's important that the fax cover sheet declares the document as ?confidential? or ?for authorized eyes only.? Aside from these items, it is not recommended to include specific details in the fax cover sheet. For example, you may not include the patient's name as this violates HIPAA standards.

Essential Fax Cover Letter Elements are: Include your name and contact information. Include your fax number. State the purpose of the fax. Include the intended recipient's contact info. Date and time sent. Number of pages in the document.

Log in to your eFax account. Choose the fax message you want to send. Tap the pencil icon on the top right, then the plus (+) sign. Choose the Finger option. Sign with your finger and tap the Save icon. Name your signature. Finally.

An example of a fax disclaimer statement: If you are not the intended recipient, please be advised that any disclosure, copying, distribution, or use of the contents of this information is strictly prohibited, and that any misdirected or improperly received information must be returned to this company immediately.

There should be a mark showing which side. if scanning from the glass, face down, because the scanner is looking up from under the glass. if using the ADF (most people use adf for fax for multiple page), face up.