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The Salutation If you're unsure about the person's title or gender then just use their first name. For example, you would use only the person's first name if the person you are writing to is ?Jordan? and you do not know whether they identify as male, female, or non-binary. The salutation always ends with a colon.

An opening salutation: Begin your letter with a formal salutation like ?Dear Mr./Ms./Dr. [Last Name].? If you're not sure who exactly will be on the other end of your letter, use the salutation ?To Whom It May Concern.?

The standard salutation for a business letter is the salutation Dear, followed by the person's name and sometimes a title, closing with a colon.

Although in certain situations it is appropriate to use "Greetings" or "Hello" before the name of the recipient, using the word "Dear" at the beginning of a business letter is the preferred professional approach. When in doubt, use "Dear."

Do you include initials at the bottom of a business letter? You can include initials at the bottom of a paper business letter when someone else types it for you, but you don't need them when you type it yourself. The typists' initials help companies know who typed the letter versus who wrote the material.

Initials included at the bottom of a business letter are called typist's initials. Some companies require them so that they know who actually typed the letter versus who composed it, in order to determine who is responsible for typos, misspellings and other mistakes that took place when the letter was produced.

The logical place for notations such as Personal, Confidential, Registered or Hand-delivered is at the left margin, just below the date line, where the reader would probably look first upon opening the letter. Such notations may be in capital letters or with an initial capital and boldface.