This form is used by a tenant to inform the landlord of a problem with the lease premises, specifically failure of the heating system. With this form, the tenant notifies the landlord that he/she/it has breached the statutory duty to maintain the property in tenantable condition and demands that immediate repairs be made.
Subject: Urgent Notice of Broken or Inadequate Heater — Immediate Remedy Requested [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Landlord's Name] [Landlord's Address] [City, State, ZIP Code] Dear [Landlord's Name], I hope this letter finds you in good health. I am writing to inform you about a pressing issue that requires your immediate attention regarding the heating system in the rental property located at [Rental Property Address]. Firstly, I would like to express my gratitude for providing shelter in this property and ensuring its habitability. However, the purpose of this letter is to notify you that the heating system in the unit is [broken/unsafe/inadequate] and is significantly impacting our safety, health, and comfort. [Option 1: Broken Heater] Regrettably, the heater in the property is completely non-functional. Despite trying various troubleshooting measures, such as replacing the batteries, checking the circuit breaker, and adjusting the thermostat settings, no heat is being generated. This leads to extreme discomfort, particularly during the colder months. [Option 2: Unsafe Heater] Shockingly, I noticed that the heating system is emitting strange odors, strange sounds, or experiencing irregular fluctuations in temperature. These issues indicate potential safety hazards, which may put both the tenants and the property at risk. Such unsafe conditions require immediate attention to ensure the well-being of all occupants. [Option 3: Inadequate Heating] It has come to my attention that the heating system in the rental property is inadequately warming the unit. Despite setting the thermostat to the maximum temperature, the heater fails to distribute heat evenly or fails to generate sufficient warmth to maintain a comfortable living environment. This not only affects our daily routines but also compromises our health and well-being during the colder weather. Given the severity of the issue, I kindly request that you take prompt action to address the problem with the heater. I understand that you, as the landlord, have a legal obligation to provide habitable living conditions, which include functioning heating systems. I urgently insist that you: 1. Arrange for immediate repairs or replacement of the heater, ensuring it is safe, fully functional, and capable of adequately heating the rental property. 2. Schedule an appointment with a licensed and certified HVAC professional to assess the situation, identify the root cause, and perform the necessary repairs to rectify the heating system's malfunction promptly. 3. Provide regular updates regarding the progress of the repair/replacement process, indicating the expected time frame within which the issue will be resolved. 4. Arrange for suitable temporary heating alternatives (e.g., space heaters) until the primary heating system is fully repaired or replaced. I kindly request that you confirm in writing your receipt of this notice within [provide a reasonable timeframe, such as 48 hours]. Failure to respond or address the issue within a reasonable period will leave me with no choice but to pursue further action, including seeking legal remedies and filing a complaint with the relevant authorities. I hope to resolve this matter swiftly and amicably. I look forward to your prompt attention to rectify the heater issue and ensure our living conditions meet the necessary requirements. Thank you for your immediate attention in this matter. Sincerely, [Your Name]Subject: Urgent Notice of Broken or Inadequate Heater — Immediate Remedy Requested [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Landlord's Name] [Landlord's Address] [City, State, ZIP Code] Dear [Landlord's Name], I hope this letter finds you in good health. I am writing to inform you about a pressing issue that requires your immediate attention regarding the heating system in the rental property located at [Rental Property Address]. Firstly, I would like to express my gratitude for providing shelter in this property and ensuring its habitability. However, the purpose of this letter is to notify you that the heating system in the unit is [broken/unsafe/inadequate] and is significantly impacting our safety, health, and comfort. [Option 1: Broken Heater] Regrettably, the heater in the property is completely non-functional. Despite trying various troubleshooting measures, such as replacing the batteries, checking the circuit breaker, and adjusting the thermostat settings, no heat is being generated. This leads to extreme discomfort, particularly during the colder months. [Option 2: Unsafe Heater] Shockingly, I noticed that the heating system is emitting strange odors, strange sounds, or experiencing irregular fluctuations in temperature. These issues indicate potential safety hazards, which may put both the tenants and the property at risk. Such unsafe conditions require immediate attention to ensure the well-being of all occupants. [Option 3: Inadequate Heating] It has come to my attention that the heating system in the rental property is inadequately warming the unit. Despite setting the thermostat to the maximum temperature, the heater fails to distribute heat evenly or fails to generate sufficient warmth to maintain a comfortable living environment. This not only affects our daily routines but also compromises our health and well-being during the colder weather. Given the severity of the issue, I kindly request that you take prompt action to address the problem with the heater. I understand that you, as the landlord, have a legal obligation to provide habitable living conditions, which include functioning heating systems. I urgently insist that you: 1. Arrange for immediate repairs or replacement of the heater, ensuring it is safe, fully functional, and capable of adequately heating the rental property. 2. Schedule an appointment with a licensed and certified HVAC professional to assess the situation, identify the root cause, and perform the necessary repairs to rectify the heating system's malfunction promptly. 3. Provide regular updates regarding the progress of the repair/replacement process, indicating the expected time frame within which the issue will be resolved. 4. Arrange for suitable temporary heating alternatives (e.g., space heaters) until the primary heating system is fully repaired or replaced. I kindly request that you confirm in writing your receipt of this notice within [provide a reasonable timeframe, such as 48 hours]. Failure to respond or address the issue within a reasonable period will leave me with no choice but to pursue further action, including seeking legal remedies and filing a complaint with the relevant authorities. I hope to resolve this matter swiftly and amicably. I look forward to your prompt attention to rectify the heater issue and ensure our living conditions meet the necessary requirements. Thank you for your immediate attention in this matter. Sincerely, [Your Name]
