This is a letter informing Tenant that Landlord has deducted from the deposit the amounts itemized which are amounts either reasonably necessary to remedy default in the payment of rent, to repair damages to the premises caused by tenant, to clean such premises upon termination of the tenancy, or for other reasonable and necessary expenses incurred as the result of the tenant's occupancy.
A security deposit is a payment required by a landlord from a tenant to cover the expenses of any repairs of damages to the premises greater than normal "wear and tear." Everyday usage is normal wear and tear, but excess damage is a debated definition. A security deposit is not the same as rent. It is money that actually belongs to the tenant but is held by the landlord for tenant-caused damages and sometimes past-due rent. Without the agreement of the landlord, a security deposit may not legally be used as the last month's rent.
Laws vary by state, but some states place a limit on the amount of a security deposit that a landlord may charge. Some states also regulate where residential security deposits must be kept and when interest payments on the security deposits must be made to the tenant. State laws also define the time period after the tenant vacates within which the deposit must be returned to the tenant.
[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Tenant's Name] [Tenant's Address] [Daly City, California, ZIP] RE: RETURN OF SECURITY DEPOSIT LESS DEDUCTIONS Dear [Tenant's Name], I hope this letter finds you in good health and high spirits. As your former landlord for the property located at [Tenant's Address], I am writing to inform you about the return of your security deposit, with necessary deductions, as regulated by the laws of Daly City, California. Firstly, I would like to express appreciation for your tenancy during the Lease Term, which commenced on [Lease Start Date] and concluded on [Lease End Date]. We trust that your stay was satisfactory and that the property served your needs adequately. Upon your departure on [Move-Out Date], a thorough inspection was conducted to assess any damages or breaches in the terms of the lease agreement. We have carefully considered all factors pertaining to the condition of the property before determining the appropriate deductions, in line with the provisions outlined in the California Civil Code Section 1950.5. 1. Deductions from the Security Deposit: — Cleaning Charges: Upon examination of the premises, it was evident that the property required professional cleaning to restore it to its original state. A deduction of $[Cleaning Charge] has been made to cover these expenses. — Repair Costs: We encountered a few damages during the inspection that were not considered ordinary wear and tear. The repair costs for items such as [List of Specific Repairs] amount to $[Repair Costs]. — Unpaid Rent: Regrettably, there remains an unpaid portion of the rent for the month of [Unpaid Rent Month], totaling $[Unpaid Rent Amount]. The total amount of deductions made from the security deposit is $[Total Deductions]. 2. Refundable Balance: After accounting for the above deductions, we are pleased to inform you that there is a refundable balance of $[Refundable Balance]. This amount will be sent to you via [Payment Method] within [Number of Days] from the date of this letter. It is important to note that the deducted amounts were arrived at based on the actual costs incurred, and documentation supporting these deductions will be made available upon request. If you have any questions or require further clarification, please feel free to reach out to us using the contact information provided above. We appreciate your cooperation during the move-out process and the care you have taken of the property. Thank you for your tenancy, and we wish you great success in your future endeavors. Sincerely, [Your Name] [Your Title/Position] [Your Company Name][Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Tenant's Name] [Tenant's Address] [Daly City, California, ZIP] RE: RETURN OF SECURITY DEPOSIT LESS DEDUCTIONS Dear [Tenant's Name], I hope this letter finds you in good health and high spirits. As your former landlord for the property located at [Tenant's Address], I am writing to inform you about the return of your security deposit, with necessary deductions, as regulated by the laws of Daly City, California. Firstly, I would like to express appreciation for your tenancy during the Lease Term, which commenced on [Lease Start Date] and concluded on [Lease End Date]. We trust that your stay was satisfactory and that the property served your needs adequately. Upon your departure on [Move-Out Date], a thorough inspection was conducted to assess any damages or breaches in the terms of the lease agreement. We have carefully considered all factors pertaining to the condition of the property before determining the appropriate deductions, in line with the provisions outlined in the California Civil Code Section 1950.5. 1. Deductions from the Security Deposit: — Cleaning Charges: Upon examination of the premises, it was evident that the property required professional cleaning to restore it to its original state. A deduction of $[Cleaning Charge] has been made to cover these expenses. — Repair Costs: We encountered a few damages during the inspection that were not considered ordinary wear and tear. The repair costs for items such as [List of Specific Repairs] amount to $[Repair Costs]. — Unpaid Rent: Regrettably, there remains an unpaid portion of the rent for the month of [Unpaid Rent Month], totaling $[Unpaid Rent Amount]. The total amount of deductions made from the security deposit is $[Total Deductions]. 2. Refundable Balance: After accounting for the above deductions, we are pleased to inform you that there is a refundable balance of $[Refundable Balance]. This amount will be sent to you via [Payment Method] within [Number of Days] from the date of this letter. It is important to note that the deducted amounts were arrived at based on the actual costs incurred, and documentation supporting these deductions will be made available upon request. If you have any questions or require further clarification, please feel free to reach out to us using the contact information provided above. We appreciate your cooperation during the move-out process and the care you have taken of the property. Thank you for your tenancy, and we wish you great success in your future endeavors. Sincerely, [Your Name] [Your Title/Position] [Your Company Name]
