This is a letter informing Tenant that Landlord has deducted from the deposit the amounts itemized which are amounts either reasonably necessary to remedy default in the payment of rent, to repair damages to the premises caused by tenant, to clean such premises upon termination of the tenancy, or for other reasonable and necessary expenses incurred as the result of the tenant's occupancy.
A security deposit is a payment required by a landlord from a tenant to cover the expenses of any repairs of damages to the premises greater than normal "wear and tear." Everyday usage is normal wear and tear, but excess damage is a debated definition. A security deposit is not the same as rent. It is money that actually belongs to the tenant but is held by the landlord for tenant-caused damages and sometimes past-due rent. Without the agreement of the landlord, a security deposit may not legally be used as the last month's rent.
Laws vary by state, but some states place a limit on the amount of a security deposit that a landlord may charge. Some states also regulate where residential security deposits must be kept and when interest payments on the security deposits must be made to the tenant. State laws also define the time period after the tenant vacates within which the deposit must be returned to the tenant.
[Your Name] [Your Address] [City, State, ZIP] [Date] [Tenant's Name] [Tenant's Address] [City, State, ZIP] Re: Return of Security Deposit Dear [Tenant's Name], I hope this letter finds you in good health. As per the terms of our lease agreement dated [Date of Lease Agreement] for the premises located at [Rental Property Address], I am writing to inform you about the return of your security deposit, less the necessary deductions. Firstly, I would like to express my gratitude for your tenancy and cooperation during your stay at the mentioned property. The time you spent as a tenant has been greatly appreciated, and I hope you found the premises suitable for your needs. As you are aware, a security deposit equivalent to [Amount of Security Deposit] was collected at the onset of your tenancy. After conducting a thorough inspection of the property following your departure, I must inform you about certain deductions made from the security deposit to cover the expenses related to the following: 1. Repairs and Maintenance: Unfortunately, during the inspection, it was observed that certain repairs and maintenance were required to return the property to its original state. These include: — [Detailed Repairs/Maintenance with associated costs] 2. Unpaid Rent or Utilities: It has come to my attention that there are outstanding rental payments and utility bills associated with your tenancy. Therefore, the deductions from the security deposit have been made to cover these expenses as follows: — [Detailed Outstanding Rent and/or Utility Payments with associated costs] 3. Cleaning and Restoration: The premises required professional cleaning and restoration to ensure it meets the standards for the next tenant. The following amounts have been deducted to cover these costs: — [Detailed Cleaning and Restoration with associated costs] Please note that the total deductions made from the security deposit amount to $[Total Deductions]. The remaining balance, after these deductions, is being returned to you via [mode of payment] to the following account: [Tenant's Bank Account Details] within [Number of Days] days of receiving this letter. I kindly request you to review the deductions mentioned in this letter and acknowledge your acceptance by signing and returning the enclosed copy of this letter within [Number of Days] days. Should you have any questions or require further clarification regarding the deductions made, please feel free to contact me at [Your Phone Number] or [Your Email Address]. I would be more than happy to address any concerns you may have. Once again, thank you for your tenancy and cooperation during your stay. I wish you the best in your future endeavors. Sincerely, [Your Name] [Your Title/Position (if applicable)] [Your Contact Information] Enclosure: Fontana California Letter from Landlord to Tenant Returning security deposit less deductions acknowledgment[Your Name] [Your Address] [City, State, ZIP] [Date] [Tenant's Name] [Tenant's Address] [City, State, ZIP] Re: Return of Security Deposit Dear [Tenant's Name], I hope this letter finds you in good health. As per the terms of our lease agreement dated [Date of Lease Agreement] for the premises located at [Rental Property Address], I am writing to inform you about the return of your security deposit, less the necessary deductions. Firstly, I would like to express my gratitude for your tenancy and cooperation during your stay at the mentioned property. The time you spent as a tenant has been greatly appreciated, and I hope you found the premises suitable for your needs. As you are aware, a security deposit equivalent to [Amount of Security Deposit] was collected at the onset of your tenancy. After conducting a thorough inspection of the property following your departure, I must inform you about certain deductions made from the security deposit to cover the expenses related to the following: 1. Repairs and Maintenance: Unfortunately, during the inspection, it was observed that certain repairs and maintenance were required to return the property to its original state. These include: — [Detailed Repairs/Maintenance with associated costs] 2. Unpaid Rent or Utilities: It has come to my attention that there are outstanding rental payments and utility bills associated with your tenancy. Therefore, the deductions from the security deposit have been made to cover these expenses as follows: — [Detailed Outstanding Rent and/or Utility Payments with associated costs] 3. Cleaning and Restoration: The premises required professional cleaning and restoration to ensure it meets the standards for the next tenant. The following amounts have been deducted to cover these costs: — [Detailed Cleaning and Restoration with associated costs] Please note that the total deductions made from the security deposit amount to $[Total Deductions]. The remaining balance, after these deductions, is being returned to you via [mode of payment] to the following account: [Tenant's Bank Account Details] within [Number of Days] days of receiving this letter. I kindly request you to review the deductions mentioned in this letter and acknowledge your acceptance by signing and returning the enclosed copy of this letter within [Number of Days] days. Should you have any questions or require further clarification regarding the deductions made, please feel free to contact me at [Your Phone Number] or [Your Email Address]. I would be more than happy to address any concerns you may have. Once again, thank you for your tenancy and cooperation during your stay. I wish you the best in your future endeavors. Sincerely, [Your Name] [Your Title/Position (if applicable)] [Your Contact Information] Enclosure: Fontana California Letter from Landlord to Tenant Returning security deposit less deductions acknowledgment
