This is a letter informing Tenant that Landlord has deducted from the deposit the amounts itemized which are amounts either reasonably necessary to remedy default in the payment of rent, to repair damages to the premises caused by tenant, to clean such premises upon termination of the tenancy, or for other reasonable and necessary expenses incurred as the result of the tenant's occupancy.
A security deposit is a payment required by a landlord from a tenant to cover the expenses of any repairs of damages to the premises greater than normal "wear and tear." Everyday usage is normal wear and tear, but excess damage is a debated definition. A security deposit is not the same as rent. It is money that actually belongs to the tenant but is held by the landlord for tenant-caused damages and sometimes past-due rent. Without the agreement of the landlord, a security deposit may not legally be used as the last month's rent.
Laws vary by state, but some states place a limit on the amount of a security deposit that a landlord may charge. Some states also regulate where residential security deposits must be kept and when interest payments on the security deposits must be made to the tenant. State laws also define the time period after the tenant vacates within which the deposit must be returned to the tenant.
Subject: West Covina, California Letter from Landlord to Tenant Returning Security Deposit Less Deductions Dear [Tenant's Name], We hope this letter finds you in good health and high spirits. We appreciate your tenancy at our property located in the vibrant city of West Covina, California. As you have completed your lease agreement and successfully moved out, we are pleased to inform you that we will be returning your security deposit after deducting the necessary expenses, as outlined in our lease agreement. Please find below a detailed breakdown of the deductions: 1. Cleaning and Repairs: — The property underwent professional cleaning, including carpet cleaning, to restore it to its original condition [$XX]. — Repairs were made to fix damages caused during your tenancy, such as broken blinds and chipped paint [$XX]. — Additionally, minor maintenance costs were incurred for plumbing fixtures [$XX]. 2. Unpaid Rent and Utilities: — Unfortunately, there were outstanding rent and utility charges left unpaid upon your departure. As agreed in the lease agreement, these amounts have been deducted from the security deposit [$XX]. 3. Final Utility Bills: — We settled the final utility bills and deducted the amount from your deposit, including electricity, water, gas, and trash collection [$XX]. 4. Outstanding Fees: — There were outstanding fees for late rent payments and insufficient fund charges that were accrued during your tenancy. These fees have been deducted from the security deposit [$XX]. After considering the aforementioned deductions totaling [$XXX], we will be returning the remaining balance of [$XXX] to you. Please note that we have issued the payment via [preferred payment method, e.g., check, direct deposit] to the address you have provided us. It may take a few business days for the amount to reflect in your account. Also, kindly ensure that you have removed all personal belongings and properly cleaned the premises before vacating. We appreciate your cooperation and prompt action in this regard. If you have any questions or would like us to provide further clarification regarding the deductions made, feel free to contact us at [landlord's contact information]. We understand that moving can be an overwhelming process, and we aim to make this transition as smooth as possible for you. Once again, we would like to thank you for choosing our property during your stay in West Covina, California. We wish you the best of luck in your future endeavors. Sincerely, [Your Name] [Your Title/Position] [Property Address] [City, State, ZIP] [Phone Number] [Email Address] Types of West Covina, California Letter from Landlord to Tenant Returning Security Deposit Less Deductions may include: 1. Standard Letter from Landlord to Tenant Returning Security Deposit Less Deductions 2. West Covina, California Letter from Landlord to Tenant Returning Security Deposit with Repairs and Cleaning Deductions 3. West Covina, California Letter from Landlord to Tenant Returning Security Deposit with Unpaid Rent and Utility Deductions 4. West Covina, California Letter from Landlord to Tenant Returning Security Deposit with Outstanding Fees Deductions.Subject: West Covina, California Letter from Landlord to Tenant Returning Security Deposit Less Deductions Dear [Tenant's Name], We hope this letter finds you in good health and high spirits. We appreciate your tenancy at our property located in the vibrant city of West Covina, California. As you have completed your lease agreement and successfully moved out, we are pleased to inform you that we will be returning your security deposit after deducting the necessary expenses, as outlined in our lease agreement. Please find below a detailed breakdown of the deductions: 1. Cleaning and Repairs: — The property underwent professional cleaning, including carpet cleaning, to restore it to its original condition [$XX]. — Repairs were made to fix damages caused during your tenancy, such as broken blinds and chipped paint [$XX]. — Additionally, minor maintenance costs were incurred for plumbing fixtures [$XX]. 2. Unpaid Rent and Utilities: — Unfortunately, there were outstanding rent and utility charges left unpaid upon your departure. As agreed in the lease agreement, these amounts have been deducted from the security deposit [$XX]. 3. Final Utility Bills: — We settled the final utility bills and deducted the amount from your deposit, including electricity, water, gas, and trash collection [$XX]. 4. Outstanding Fees: — There were outstanding fees for late rent payments and insufficient fund charges that were accrued during your tenancy. These fees have been deducted from the security deposit [$XX]. After considering the aforementioned deductions totaling [$XXX], we will be returning the remaining balance of [$XXX] to you. Please note that we have issued the payment via [preferred payment method, e.g., check, direct deposit] to the address you have provided us. It may take a few business days for the amount to reflect in your account. Also, kindly ensure that you have removed all personal belongings and properly cleaned the premises before vacating. We appreciate your cooperation and prompt action in this regard. If you have any questions or would like us to provide further clarification regarding the deductions made, feel free to contact us at [landlord's contact information]. We understand that moving can be an overwhelming process, and we aim to make this transition as smooth as possible for you. Once again, we would like to thank you for choosing our property during your stay in West Covina, California. We wish you the best of luck in your future endeavors. Sincerely, [Your Name] [Your Title/Position] [Property Address] [City, State, ZIP] [Phone Number] [Email Address] Types of West Covina, California Letter from Landlord to Tenant Returning Security Deposit Less Deductions may include: 1. Standard Letter from Landlord to Tenant Returning Security Deposit Less Deductions 2. West Covina, California Letter from Landlord to Tenant Returning Security Deposit with Repairs and Cleaning Deductions 3. West Covina, California Letter from Landlord to Tenant Returning Security Deposit with Unpaid Rent and Utility Deductions 4. West Covina, California Letter from Landlord to Tenant Returning Security Deposit with Outstanding Fees Deductions.
