This Letter from Landlord to Tenant with Directions regarding cleaning and procedures for move-out can be sent by Landlord to Tenant when Tenant is about to move out. It instructs and reminds the Tenant on cleaning, return of security deposit, disconnection of utilities and other move-out matters that can often be overlooked.
Subject: Hayward California Letter from Landlord to Tenant — Cleaning and Move-Out Instructions Dear [Tenant's Name], We hope you have had a pleasant stay at [Property Address] in Hayward, California. As your lease agreement comes to an end, we wanted to provide you with detailed instructions and guidance regarding the cleaning and move-out procedures. By understanding these requirements and following them diligently, you can ensure a smooth move-out process and secure the prompt return of your security deposit. 1. Cleaning Guidelines: Spotless the property is crucial to ensure it meets the standards set upon check-in. Please refer to the following cleaning instructions: a) General Cleaning: — Dust, vacuum and mop all surfaces, including floors, walls, ceilings, and windowsills. — Clean all interior and exterior windows and remove any fingerprints or smudges. — Wipe down all light fixtures, electrical outlets, and switches. — Dust and clean all blinds or curtains and remove any stains. — Clean all doors, including removing any marks or stains. — Ensure all closets, shelves, and cabinets are empty, clean, and free from debris. — Clean all appliances, such as the refrigerator, oven, microwave, stove, and dishwasher. — Clean and sanitize all bathroom fixtures, including the shower, toilet, sink, and counters. — Sweep and clean any outdoor spaces, decks, or balconies, removing any trash or debris present. — Dispose of any personal belongings or trash responsibly. b) Carpets and Flooring: — Thoroughly vacuum and remove any stains or spots from carpets. — Professionally steam clean the carpets if necessary. — Clean and mop all hard flooring surfaces, making sure to remove any marks or stains. 2. Move-Out Procedures: a) Notice of Intent to Vacate: Please provide written notice at least [number of days] days in advance of your intended move-out date. Fill out the attached "Intent to Vacate" form and return it to us promptly. b) Property Inspection: Once the property is vacant, we will conduct a move-out inspection to assess any damages and compare the condition to the move-in inspection report. You may be present during this inspection if desired. This will ensure transparency throughout the process. c) Key and Access Return: All keys, access cards, and remotes must be returned on or before the lease-end date. Failure to do so may result in charges for relaying or replacing them. 3. Security Deposit Return: We will return your security deposit, minus any deductions for damages or outstanding balances, within [number of days] days after your move-out date. If applicable, we will provide an itemized list of any deductions made, along with supporting documentation. Please note that cleaning fees, repair costs for damages beyond normal wear and tear, unpaid rent, or any other outstanding charges will be deducted from the security deposit if necessary. Kindly acknowledge your receipt of this letter, and you're understanding of the cleaning and move-out procedures by signing and returning the enclosed copy within [number of days] days. If you have any questions or concerns, please feel free to contact us. We truly appreciate your cooperation in making the move-out process as seamless as possible. Sincerely, [Landlord's Name] [Landlord's Contact Information]Subject: Hayward California Letter from Landlord to Tenant — Cleaning and Move-Out Instructions Dear [Tenant's Name], We hope you have had a pleasant stay at [Property Address] in Hayward, California. As your lease agreement comes to an end, we wanted to provide you with detailed instructions and guidance regarding the cleaning and move-out procedures. By understanding these requirements and following them diligently, you can ensure a smooth move-out process and secure the prompt return of your security deposit. 1. Cleaning Guidelines: Spotless the property is crucial to ensure it meets the standards set upon check-in. Please refer to the following cleaning instructions: a) General Cleaning: — Dust, vacuum and mop all surfaces, including floors, walls, ceilings, and windowsills. — Clean all interior and exterior windows and remove any fingerprints or smudges. — Wipe down all light fixtures, electrical outlets, and switches. — Dust and clean all blinds or curtains and remove any stains. — Clean all doors, including removing any marks or stains. — Ensure all closets, shelves, and cabinets are empty, clean, and free from debris. — Clean all appliances, such as the refrigerator, oven, microwave, stove, and dishwasher. — Clean and sanitize all bathroom fixtures, including the shower, toilet, sink, and counters. — Sweep and clean any outdoor spaces, decks, or balconies, removing any trash or debris present. — Dispose of any personal belongings or trash responsibly. b) Carpets and Flooring: — Thoroughly vacuum and remove any stains or spots from carpets. — Professionally steam clean the carpets if necessary. — Clean and mop all hard flooring surfaces, making sure to remove any marks or stains. 2. Move-Out Procedures: a) Notice of Intent to Vacate: Please provide written notice at least [number of days] days in advance of your intended move-out date. Fill out the attached "Intent to Vacate" form and return it to us promptly. b) Property Inspection: Once the property is vacant, we will conduct a move-out inspection to assess any damages and compare the condition to the move-in inspection report. You may be present during this inspection if desired. This will ensure transparency throughout the process. c) Key and Access Return: All keys, access cards, and remotes must be returned on or before the lease-end date. Failure to do so may result in charges for relaying or replacing them. 3. Security Deposit Return: We will return your security deposit, minus any deductions for damages or outstanding balances, within [number of days] days after your move-out date. If applicable, we will provide an itemized list of any deductions made, along with supporting documentation. Please note that cleaning fees, repair costs for damages beyond normal wear and tear, unpaid rent, or any other outstanding charges will be deducted from the security deposit if necessary. Kindly acknowledge your receipt of this letter, and you're understanding of the cleaning and move-out procedures by signing and returning the enclosed copy within [number of days] days. If you have any questions or concerns, please feel free to contact us. We truly appreciate your cooperation in making the move-out process as seamless as possible. Sincerely, [Landlord's Name] [Landlord's Contact Information]
