Use this sample letter as a cover sheet to accompany the Articles of Incorporation for filing with the Secretary of State's Office.
Anaheim Sample Transmittal Letter to Secretary of State's Office to File Articles of Incorporation — California is a formal letter that accompanies the submission of the articles of incorporation for a corporation to the Secretary of State's Office in California. This letter serves as a cover letter, providing important information and documentation necessary for the filing process. Below is a detailed description of the elements typically included in an Anaheim Sample Transmittal Letter to Secretary of State's Office to File Articles of Incorporation — California: 1. Heading and Contact Information: The letter begins with the sender's contact information, including the corporation's name, address, phone number, and email address. The sender's name and position within the corporation, such as the president or secretary, should also be included. 2. Date: The date on which the letter is written is mentioned next, ensuring that the letter has an official record of when it was submitted. 3. Recipient Information: The letter is specifically addressed to the Secretary of State's Office in California. The full name and official address of the Secretary of State's Office are provided. 4. Salutation: A formal salutation, such as "Dear Secretary of State's Office," or "To Whom It May Concern," is used to address the recipient. 5. Introduction: The letter introduces the corporation for which the articles of incorporation are being submitted, stating the corporation's name and a brief description of its purpose and activities. This introduction helps the Secretary of State's Office identify the entity seeking incorporation. 6. Filing Request: The main body of the letter states the purpose of the communication clearly — to file the articles of incorporation with the Secretary of State's Office. It mentions the specific attached documents, including the completed articles of incorporation, the necessary filing fee, and any other required forms. 7. Payment Information: If applicable, the letter may include details about the payment method for the filing fee, such as a check or credit card information. Any important instructions regarding payment should be included. 8. Express Service Request (Optional): If expedited or express filing service is desired, the letter may include a request for this service, outlining the reasons for the urgency and the willingness to pay any additional fees associated with it. 9. Contact Information for Inquiries: The letter provides the contact information of a representative from the corporation who can be reached in case of any inquiries or clarifications regarding the filing process. This information typically includes a phone number, email address, and the mailing address. 10. Conclusion and Signature: The letter concludes with an appreciation for the Secretary of State's Office's attention to the matter and a polite request for prompt processing. A closing phrase such as "Sincerely" or "Respectfully" is used, followed by the sender's signature, printed name, and title within the corporation. Variations of this transmittal letter may exist depending on the specific needs of the corporation or any additional requirements imposed by the Secretary of State's Office or California law. However, the basic elements outlined above should be included in any Anaheim Sample Transmittal Letter to Secretary of State's Office to File Articles of Incorporation — California.Anaheim Sample Transmittal Letter to Secretary of State's Office to File Articles of Incorporation — California is a formal letter that accompanies the submission of the articles of incorporation for a corporation to the Secretary of State's Office in California. This letter serves as a cover letter, providing important information and documentation necessary for the filing process. Below is a detailed description of the elements typically included in an Anaheim Sample Transmittal Letter to Secretary of State's Office to File Articles of Incorporation — California: 1. Heading and Contact Information: The letter begins with the sender's contact information, including the corporation's name, address, phone number, and email address. The sender's name and position within the corporation, such as the president or secretary, should also be included. 2. Date: The date on which the letter is written is mentioned next, ensuring that the letter has an official record of when it was submitted. 3. Recipient Information: The letter is specifically addressed to the Secretary of State's Office in California. The full name and official address of the Secretary of State's Office are provided. 4. Salutation: A formal salutation, such as "Dear Secretary of State's Office," or "To Whom It May Concern," is used to address the recipient. 5. Introduction: The letter introduces the corporation for which the articles of incorporation are being submitted, stating the corporation's name and a brief description of its purpose and activities. This introduction helps the Secretary of State's Office identify the entity seeking incorporation. 6. Filing Request: The main body of the letter states the purpose of the communication clearly — to file the articles of incorporation with the Secretary of State's Office. It mentions the specific attached documents, including the completed articles of incorporation, the necessary filing fee, and any other required forms. 7. Payment Information: If applicable, the letter may include details about the payment method for the filing fee, such as a check or credit card information. Any important instructions regarding payment should be included. 8. Express Service Request (Optional): If expedited or express filing service is desired, the letter may include a request for this service, outlining the reasons for the urgency and the willingness to pay any additional fees associated with it. 9. Contact Information for Inquiries: The letter provides the contact information of a representative from the corporation who can be reached in case of any inquiries or clarifications regarding the filing process. This information typically includes a phone number, email address, and the mailing address. 10. Conclusion and Signature: The letter concludes with an appreciation for the Secretary of State's Office's attention to the matter and a polite request for prompt processing. A closing phrase such as "Sincerely" or "Respectfully" is used, followed by the sender's signature, printed name, and title within the corporation. Variations of this transmittal letter may exist depending on the specific needs of the corporation or any additional requirements imposed by the Secretary of State's Office or California law. However, the basic elements outlined above should be included in any Anaheim Sample Transmittal Letter to Secretary of State's Office to File Articles of Incorporation — California.
