Use this sample letter as a cover sheet to accompany the Articles of Incorporation for filing with the Secretary of State's Office.
Sample Transmittal Letter to Secretary of State's Office to File Articles of Incorporation in Stockton, California: [Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] Secretary of State's Office Division of Corporations 1500 11th Street, 3rd Floor Sacramento, CA 95814 Subject: Transmittal Letter for Filing Articles of Incorporation Dear Secretary of State, I am writing to submit the Articles of Incorporation on behalf of [Company Name], a business organized and existing under the laws of the State of California. As the designated representative of the company, I am enclosing the necessary documents and fees required for the filing. Our company, [Company Name], is a [briefly describe the nature of the business] and has complied with all legal requirements mandated by the State of California to incorporate under the provisions of the California Corporations Code. Enclosed please find the completed Articles of Incorporation, as well as the necessary copies, exhibits, and supporting documents. The package includes: 1. Articles of Incorporation: This document outlines the basic information about the company, including its name, purpose, principal place of business, registered agent, and the number and type of shares authorized. 2. Certificate of Secretary: This certificate confirms that the Articles of Incorporation were duly adopted by the corporation's board of directors and that they represent a true and correct copy of the original document. 3. Filing Fee: We have enclosed a check in the amount of [Amount in USD] payable to the "Secretary of State" to cover the filing fee for processing the Articles of Incorporation. 4. Self-Addressed Stamped Envelope: We kindly request that you use the enclosed self-addressed stamped envelope to return the filed copy of the Articles of Incorporation and any additional documentation, if required. Please let us know if any additional information or documentation is needed to complete the filing. We understand that the processing time may vary, but we appreciate your prompt attention to this matter. If you have any questions or require further clarification, please do not hesitate to contact me at [Phone Number] or [Email Address]. We look forward to receiving the filed copy of the Articles of Incorporation as confirmation of its acceptance by the Secretary of State's Office. Thank you for your assistance. Sincerely, [Your Name] [Your Title] [Company Name] --- Optional Different Types of Stockton Sample Transmittal Letter to Secretary of State's Office to File Articles of Incorporation — California: 1. Stockton Sample Transmittal Letter to Secretary of State's Office for Nonprofit Articles of Incorporation — California: This type of letter is specifically tailored for nonprofit organizations seeking to incorporate in Stockton, California. It contains the same elements as the general transmittal letter but highlights the purpose, mission, and goals of the nonprofit organization. 2. Stockton Sample Transmittal Letter to Secretary of State's Office for Professional Corporation Articles of Incorporation — California: This sample letter is designed for professional corporations, such as law, accounting, or medical firms, filing their Articles of Incorporation in Stockton, California. It may include additional required documentation, such as qualifications, certifications, or licenses of the professionals involved. 3. Stockton Sample Transmittal Letter to Secretary of State's Office for Foreign Corporation Articles of Incorporation — California: In the case of a foreign corporation seeking to register and do business in Stockton, California, this transmittal letter highlights the company's existence in another state and provides necessary details about the foreign corporation. It may also include a Certificate of Good Standing or a similar document from the initial state of incorporation.Sample Transmittal Letter to Secretary of State's Office to File Articles of Incorporation in Stockton, California: [Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] Secretary of State's Office Division of Corporations 1500 11th Street, 3rd Floor Sacramento, CA 95814 Subject: Transmittal Letter for Filing Articles of Incorporation Dear Secretary of State, I am writing to submit the Articles of Incorporation on behalf of [Company Name], a business organized and existing under the laws of the State of California. As the designated representative of the company, I am enclosing the necessary documents and fees required for the filing. Our company, [Company Name], is a [briefly describe the nature of the business] and has complied with all legal requirements mandated by the State of California to incorporate under the provisions of the California Corporations Code. Enclosed please find the completed Articles of Incorporation, as well as the necessary copies, exhibits, and supporting documents. The package includes: 1. Articles of Incorporation: This document outlines the basic information about the company, including its name, purpose, principal place of business, registered agent, and the number and type of shares authorized. 2. Certificate of Secretary: This certificate confirms that the Articles of Incorporation were duly adopted by the corporation's board of directors and that they represent a true and correct copy of the original document. 3. Filing Fee: We have enclosed a check in the amount of [Amount in USD] payable to the "Secretary of State" to cover the filing fee for processing the Articles of Incorporation. 4. Self-Addressed Stamped Envelope: We kindly request that you use the enclosed self-addressed stamped envelope to return the filed copy of the Articles of Incorporation and any additional documentation, if required. Please let us know if any additional information or documentation is needed to complete the filing. We understand that the processing time may vary, but we appreciate your prompt attention to this matter. If you have any questions or require further clarification, please do not hesitate to contact me at [Phone Number] or [Email Address]. We look forward to receiving the filed copy of the Articles of Incorporation as confirmation of its acceptance by the Secretary of State's Office. Thank you for your assistance. Sincerely, [Your Name] [Your Title] [Company Name] --- Optional Different Types of Stockton Sample Transmittal Letter to Secretary of State's Office to File Articles of Incorporation — California: 1. Stockton Sample Transmittal Letter to Secretary of State's Office for Nonprofit Articles of Incorporation — California: This type of letter is specifically tailored for nonprofit organizations seeking to incorporate in Stockton, California. It contains the same elements as the general transmittal letter but highlights the purpose, mission, and goals of the nonprofit organization. 2. Stockton Sample Transmittal Letter to Secretary of State's Office for Professional Corporation Articles of Incorporation — California: This sample letter is designed for professional corporations, such as law, accounting, or medical firms, filing their Articles of Incorporation in Stockton, California. It may include additional required documentation, such as qualifications, certifications, or licenses of the professionals involved. 3. Stockton Sample Transmittal Letter to Secretary of State's Office for Foreign Corporation Articles of Incorporation — California: In the case of a foreign corporation seeking to register and do business in Stockton, California, this transmittal letter highlights the company's existence in another state and provides necessary details about the foreign corporation. It may also include a Certificate of Good Standing or a similar document from the initial state of incorporation.
