Use this sample letter as a cover sheet to accompany the Articles of Incorporation for filing with the Secretary of State's Office.
[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date] Secretary of State's Office California Secretary of State 1500 11th Street Sacramento, CA 95814 Subject: West Covina Sample Transmittal Letter to File Articles of Incorporation — California Dear Secretary of State, I am writing to submit the Articles of Incorporation for [Company Name], a California corporation, for filing with the Secretary of State's Office. Enclosed, please find the necessary documents and fees required to complete the filing process in accordance with the relevant provisions of the California Corporations Code. [Company Name] is a West Covina-based corporation established with the purpose of providing [describe the primary business activities of the company]. We believe that this venture has the potential to contribute to the economic growth of our community and the state of California as a whole. Attachments: 1. Completed Articles of Incorporation Form 2. Original and two copies of Articles of Incorporation, each bearing an original signature 3. Check/money order for the applicable filing fee (please refer to the fee schedule provided by the Secretary of State's Office) We request that you kindly review the enclosed documents and process them in a timely manner. Should any additional information or documentation be needed, please do not hesitate to contact me directly at [your phone number] or via email at [your email address]. In order to expedite the processing of this application, we respectfully request that a certified copy of the filed Articles of Incorporation be returned to us at the following address: [Company Name] [Company Address] [City, State, Zip Code] Please note that we have also filed a Name Reservation Request (form NR) with the Secretary of State's Office to secure the name "[Company Name]" for our corporation. If approved, we kindly request that you include the name reservation confirmation with the filed Articles of Incorporation. Thank you for your attention to this matter. We appreciate your assistance in facilitating the incorporation process of our company. Should you require any further information or clarification, please do not hesitate to contact me. Sincerely, [Your Name] [Title] [Company Name] --- Alternate versions of the West Covina Sample Transmittal Letter to Secretary of State's Office to File Articles of Incorporation — California may include the following variations: 1. West Covina Sample Transmittal Letter to Secretary of State's Office to File Articles of Incorporation — California for Nonprofit Corporations 2. West Covina Sample Transmittal Letter to Secretary of State's Office to File Articles of Incorporation — California for Professional Corporations 3. West Covina Sample Transmittal Letter to Secretary of State's Office to File Articles of Incorporation — California for Benefit Corporations 4. West Covina Sample Transmittal Letter to Secretary of State's Office to File Articles of Incorporation — California for Close Corporations 5. West Covina Sample Transmittal Letter to Secretary of State's Office to File Articles of Incorporation — California for Religious Corporations These variations indicate specific types of corporations filing Articles of Incorporation in California, such as nonprofit corporations, professional corporations, benefit corporations, close corporations, and religious corporations. Each may have slightly different requirements or provisions that need to be mentioned in the transmittal letter.[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date] Secretary of State's Office California Secretary of State 1500 11th Street Sacramento, CA 95814 Subject: West Covina Sample Transmittal Letter to File Articles of Incorporation — California Dear Secretary of State, I am writing to submit the Articles of Incorporation for [Company Name], a California corporation, for filing with the Secretary of State's Office. Enclosed, please find the necessary documents and fees required to complete the filing process in accordance with the relevant provisions of the California Corporations Code. [Company Name] is a West Covina-based corporation established with the purpose of providing [describe the primary business activities of the company]. We believe that this venture has the potential to contribute to the economic growth of our community and the state of California as a whole. Attachments: 1. Completed Articles of Incorporation Form 2. Original and two copies of Articles of Incorporation, each bearing an original signature 3. Check/money order for the applicable filing fee (please refer to the fee schedule provided by the Secretary of State's Office) We request that you kindly review the enclosed documents and process them in a timely manner. Should any additional information or documentation be needed, please do not hesitate to contact me directly at [your phone number] or via email at [your email address]. In order to expedite the processing of this application, we respectfully request that a certified copy of the filed Articles of Incorporation be returned to us at the following address: [Company Name] [Company Address] [City, State, Zip Code] Please note that we have also filed a Name Reservation Request (form NR) with the Secretary of State's Office to secure the name "[Company Name]" for our corporation. If approved, we kindly request that you include the name reservation confirmation with the filed Articles of Incorporation. Thank you for your attention to this matter. We appreciate your assistance in facilitating the incorporation process of our company. Should you require any further information or clarification, please do not hesitate to contact me. Sincerely, [Your Name] [Title] [Company Name] --- Alternate versions of the West Covina Sample Transmittal Letter to Secretary of State's Office to File Articles of Incorporation — California may include the following variations: 1. West Covina Sample Transmittal Letter to Secretary of State's Office to File Articles of Incorporation — California for Nonprofit Corporations 2. West Covina Sample Transmittal Letter to Secretary of State's Office to File Articles of Incorporation — California for Professional Corporations 3. West Covina Sample Transmittal Letter to Secretary of State's Office to File Articles of Incorporation — California for Benefit Corporations 4. West Covina Sample Transmittal Letter to Secretary of State's Office to File Articles of Incorporation — California for Close Corporations 5. West Covina Sample Transmittal Letter to Secretary of State's Office to File Articles of Incorporation — California for Religious Corporations These variations indicate specific types of corporations filing Articles of Incorporation in California, such as nonprofit corporations, professional corporations, benefit corporations, close corporations, and religious corporations. Each may have slightly different requirements or provisions that need to be mentioned in the transmittal letter.
