This is a sample cover letter for use with filing LLC Articles of Organization or Certificate of Formation with the Secretary of State.
[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Today’s Date] [Secretary of State's Name] Secretary of State of California [Address] [City, State, ZIP Code] Subject: Filing of LLC Articles and Certificate — Sample Cover Letter Dear [Secretary of State's Name], I am writing to submit the enclosed Articles of Organization and Certificate of Formation for the establishment of a Limited Liability Company (LLC) in Clovis, California. This filing is in accordance with the requirements outlined in the California Corporations Code and the guidelines provided by the Secretary of State's office. Enclosed, you will find the following documents: 1. Articles of Organization: This document sets forth the complete and accurate information about the LLC's name, duration, the purpose for which it is organized, its principal place of business, registered agent and office information, as well as the names and addresses of LLC members or managers. 2. Certificate of Formation: This document confirms that the LLC has been properly formed and acknowledges that it has satisfied all legal requirements, including the payment of the necessary filing fees. I have included the appropriate filing fee, as required by the Secretary of State's office, in the form of a check payable to the "Secretary of State." The filing fee amount can vary and is subject to change, so please ensure the enclosed fee matches the current fee schedule. Additionally, I have prepared and enclosed a prepaid return envelope to facilitate the swift return of any filed documents, acknowledgment, or related correspondence. If there are any issues or concerns regarding the submitted documents, kindly notify me promptly at the contact information provided. I am more than willing to provide any additional information or make necessary revisions to ensure compliance with all legal requirements. Thank you for your attention to this matter and for your service in assisting businesses with their filings. I appreciate your dedication to maintaining accurate and up-to-date records for businesses operating in Clovis, California. Yours sincerely, [Your Name] [Title/Position, if applicable] [LLC Name, if applicable] [Phone Number] [Email Address]
