This is a sample cover letter for use with filing LLC Articles of Organization or Certificate of Formation with the Secretary of State.
[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] Secretary of State [Address] [City, State, ZIP] Re: Filing of LLC Articles and Certificate with Secretary of State Dear Secretary of State, I am writing to submit the necessary documents for the filing of the Limited Liability Company (LLC) Articles and Certificate for [Company Name] with the State of California. The purpose of this cover letter is to provide a detailed description of the materials included in this submission. [Company Name] is a newly formed LLC based in San Diego, California, and its primary business activity is [briefly describe the nature of the business]. We have completed all the necessary legal steps and administrative requirements to establish [Company Name] as a legitimate business entity in the state of California. Enclosed, you will find the following documents: 1. LLC Articles of Organization: The Articles of Organization serve as the fundamental document that establishes the existence of [Company Name]. This document includes essential information such as the company's name, purpose, registered agent details, management structure, and any additional provisions that may be relevant. 2. LLC Certificate of Organization: This certificate serves as proof that [Company Name] has been officially registered and formed as an LLC under the laws of the state of California. It confirms that we have met the statutory requirements and fulfilled all necessary obligations to commence business operations. 3. Payment of Filing Fee: Along with the necessary documents, we have enclosed the appropriate filing fee as required by the Secretary of State. We respectfully request that you process the payment and issue a receipt of the transaction. We kindly ask that you review the enclosed documents thoroughly and process the filing of [Company Name]'s LLC Articles and Certificate at your earliest convenience. If there are any additional forms, fees, or information required, please do not hesitate to contact us at the provided phone number or email address. Thank you for your prompt attention to this matter. We look forward to receiving confirmation of the successful filing and the official documentation of [Company Name]'s existence as a limited liability company. Sincerely, [Your Name] [Title/Position] [Company Name] Additional San Diego California Sample Cover Letters for Filing of LLC Articles and Certificate with Secretary of State: 1. Cover Letter for Expedited Filing: If you require expedited processing of the LLC Articles and Certificate, you can prepare a separate cover letter specifically requesting expedited service, providing valid reasons for the urgency (e.g., pending contracts, time-sensitive business activities). 2. Cover Letter for Amended LLC Articles: If there is a need for any modifications or changes to the originally filed LLC Articles, a cover letter addressing the specific amendments and corresponding amended documents should be included. 3. Cover Letter for LLC Annual Report Filing: In addition to the initial filing, LCS are required to file annual reports with the Secretary of State's office. A cover letter for the submission of the annual report should highlight the reporting period, any changes to the company's information, and include the necessary fee payment.
