This form is used by a tenant to inform the landlord of a problem with the lease premises, specifically broken doors in the property. With this form, the tenant makes a request for repair pursuant to the lease.
Subject: Urgent Repair Notice — Broken Doors in [Property Address] [Landlord's Name], I hope this letter finds you well. I am writing to bring to your immediate attention the pressing issue of broken doors in my rented property located at [Property Address], Colorado Springs, Colorado. I kindly request that you arrange for their prompt repair, as this poses a serious security concern for both my safety and the property's overall integrity. As a responsible tenant, I have consistently upheld my obligations by paying rent on time and maintaining the cleanliness and functionality of the premises. However, the deteriorating condition of the doors compromises the safety, privacy, and comfort levels within the property. It is vital to address this matter urgently to preserve the quality of living and ensure the security of all occupants. Description of Damages: 1. Main Entrance door: The main entrance door has significant damage on its lower panel, which has become detached and poses an inconvenience and potential safety hazard each time it is opened or closed. The door appears to be off-balance and becomes unsecured, possibly leading to a break-in or unwelcome intrusion. 2. Back door: The back door's lock mechanism has become unreliable, making it difficult to secure the property adequately. This poses a significant risk both when I am at home and when the property is vacant. The compromised lock significantly affects the overall safety measures of the property. Necessity of Repair: 1. Security: The broken doors directly undermine the essential sense of security and peace of mind that a tenant should have. Given the rise in criminal incidents in our neighborhood, it is crucial to restore the doors' functionality immediately to prevent any untoward incidents. 2. Privacy: The broken doors compromise the privacy of both my living space and personal belongings. Additionally, the loose lower panel of the main entrance door also exposes the property to adverse weather conditions, such as cold drafts and water seepage during rainfall. 3. Safety: Occupants' safety within the property must be prioritized. The structural integrity of the doors affects the property's fire safety measures, as they may impede swift evacuation in the event of an emergency. Requested Action: Considering the criticality of the situation, I kindly request that you take the following actions as soon as possible: 1. Engage a professional and reputable contractor specialized in door repairs to assess the damages and provide an estimate for the required repairs. 2. Upon receipt of the estimate, promptly authorize the repairs to restore the doors' functionality, ensuring they are robust, secure, and in compliance with local safety regulations. 3. Communicate the estimated timeframe for repairs' completion, allowing me to make necessary arrangements during the repair period. 4. If necessary, provide temporary security measures, such as an additional lock or increased surveillance, to minimize any potential security risks during the repair process. I trust that, as a diligent landlord committed to your tenants' well-being, you will address this matter promptly and efficiently. Please confirm in writing the receipt of this letter and the actions you intend to take to rectify the situation. I appreciate your immediate attention to this matter and look forward to a swift resolution. Should you require further information or need to discuss the situation, please do not hesitate to contact me at [Your Contact Information]. Thank you for your cooperation. Sincerely, [Your Name] [Tenant] [Property Address]
