Use this sample letter as a cover sheet to accompany the Articles of Incorporation for filing with the Secretary of State's Office.
A Jacksonville Sample Transmittal Letter to Secretary of State's Office to File Articles of Incorporation — Florida is a formal letter that is used to submit the necessary documents and information to the Secretary of State's Office in Florida for the purpose of filing articles of incorporation for a company. The purpose of this letter is to serve as a cover letter or transmittal letter, which accompanies the articles of incorporation and facilitates the filing process. It contains important details and instructions for the Secretary of State's Office to process and approve the incorporation documents. The letter typically includes the following essential elements: 1. Sender's Information: It begins with the sender's name, address, phone number, and email address. This information is necessary for the Secretary of State's Office to communicate with the sender regarding the filing process. 2. Recipient's Information: It includes the name and address of the Secretary of State's Office in Florida. This ensures that the letter reaches the correct office and the articles of incorporation are filed in the appropriate jurisdiction. 3. Subject/Reference: This section mentions the purpose of the letter, stating that it is a transmittal letter for the articles of incorporation. 4. Introductory paragraph: In this paragraph, the sender states their intent to file the articles of incorporation with the Secretary of State's Office and provides any relevant background information about the company. 5. Document Checklist: This section lists all the documents that are being submitted along with the transmittal letter. It helps ensure that all necessary documents are enclosed and provides a handy reference for the recipient. 6. Supporting Documents: The letter may include supporting documents such as a certified copy of the articles of incorporation, payment receipts for filing fees, and any other required forms or attachments. 7. Instructions: The letter provides clear instructions to the Secretary of State's Office on how to process the documents. It may include details on preferred methods of communication, updates on registered agent information, or any special instructions specific to the filing process in Florida. 8. Contact Information: The sender may reiterate their contact details, including phone number and email address, for further communication and queries. It is important to note that there may be variations or specific templates of this transmittal letter tailored for different purposes and types of companies. For example, there might be specific templates for non-profit organizations, professional corporations, or limited liability companies (LCS). The content and format of each type may vary based on the specific requirements and regulations applicable to those entities. However, the overall structure and purpose of the letter remain the same, which is to provide a formal means of communication and submission for the articles of incorporation to the Secretary of State's Office in Jacksonville, Florida.
