This form is used by a tenant to inform the landlord of a problem with the lease premises, specifically failure of the heating system. With this form, the tenant notifies the landlord that he/she/it has breached the statutory duty to maintain the property in tenantable condition and demands that immediate repairs be made.
Subject: Urgent Notice — Broken Heater in Rental Property Requires Immediate Attention Dear [Landlord's Name], I hope this letter finds you in good health and high spirits. I am writing to bring to your attention an urgent matter regarding the heating system in the rental property located at [property address]. Please consider this letter as an official notice of the broken, unsafe, or inadequate state of the heater and a demand for immediate remedy. It has come to my attention that the heater in the property is not functioning optimally, if at all. Despite my attempts to adjust the thermostat and troubleshoot, the heating system fails to distribute warm air effectively throughout the premises. This presents a grave inconvenience and discomfort during the cold winter months, compromising the habitability and health of myself and my household members. I would like to emphasize that a broken or malfunctioning heater poses potential safety hazards, such as the risk of freezing pipes, growth of mold, or hypothermia, especially for elderly or vulnerable individuals. In light of these circumstances, I kindly request your immediate attention to rectify this matter and ensure the provision of a safe, functional, and reliable heating system. As outlined in our rental agreement, it is the landlord's responsibility to maintain and repair all necessary appliances and systems within the property. Therefore, I request the following actions be taken promptly: 1. Arrange for a licensed and reputable HVAC professional to inspect the heater thoroughly. 2. Perform all necessary repairs, replacements, or upgrades to ensure the heater's optimal functionality. 3. Share a detailed plan of action regarding when and how the issue will be addressed. I understand that unforeseen circumstances can arise, but urgent attention is crucial to avoid exacerbating the problem and maintaining a habitable living environment. I believe that prompt action will not only meet your obligations as a landlord but also foster a valuable tenant-landlord relationship. Should the issue remain unaddressed or the necessary steps are not taken within a reasonable timeframe, I may be compelled to explore alternative options available under the relevant local and state housing regulations. I kindly request confirmation of receipt and a written response to this notice within [specific timeframe]. Your immediate attention to this matter will be greatly appreciated. I believe that our collaboration will lead to a swift resolution, ensuring the optimal functionality and safety of our rental property. Thank you for your prompt attention to this serious matter. I look forward to your timely response and effective resolution. Yours sincerely, [Tenant's Name] [Tenant's Contact Information] [Date]Subject: Urgent Notice — Broken Heater in Rental Property Requires Immediate Attention Dear [Landlord's Name], I hope this letter finds you in good health and high spirits. I am writing to bring to your attention an urgent matter regarding the heating system in the rental property located at [property address]. Please consider this letter as an official notice of the broken, unsafe, or inadequate state of the heater and a demand for immediate remedy. It has come to my attention that the heater in the property is not functioning optimally, if at all. Despite my attempts to adjust the thermostat and troubleshoot, the heating system fails to distribute warm air effectively throughout the premises. This presents a grave inconvenience and discomfort during the cold winter months, compromising the habitability and health of myself and my household members. I would like to emphasize that a broken or malfunctioning heater poses potential safety hazards, such as the risk of freezing pipes, growth of mold, or hypothermia, especially for elderly or vulnerable individuals. In light of these circumstances, I kindly request your immediate attention to rectify this matter and ensure the provision of a safe, functional, and reliable heating system. As outlined in our rental agreement, it is the landlord's responsibility to maintain and repair all necessary appliances and systems within the property. Therefore, I request the following actions be taken promptly: 1. Arrange for a licensed and reputable HVAC professional to inspect the heater thoroughly. 2. Perform all necessary repairs, replacements, or upgrades to ensure the heater's optimal functionality. 3. Share a detailed plan of action regarding when and how the issue will be addressed. I understand that unforeseen circumstances can arise, but urgent attention is crucial to avoid exacerbating the problem and maintaining a habitable living environment. I believe that prompt action will not only meet your obligations as a landlord but also foster a valuable tenant-landlord relationship. Should the issue remain unaddressed or the necessary steps are not taken within a reasonable timeframe, I may be compelled to explore alternative options available under the relevant local and state housing regulations. I kindly request confirmation of receipt and a written response to this notice within [specific timeframe]. Your immediate attention to this matter will be greatly appreciated. I believe that our collaboration will lead to a swift resolution, ensuring the optimal functionality and safety of our rental property. Thank you for your prompt attention to this serious matter. I look forward to your timely response and effective resolution. Yours sincerely, [Tenant's Name] [Tenant's Contact Information] [Date]
