This is a letter informing Tenant that Landlord has deducted from the deposit the amounts itemized which are amounts either reasonably necessary to remedy default in the payment of rent, to repair damages to the premises caused by tenant, to clean such premises upon termination of the tenancy, or for other reasonable and necessary expenses incurred as the result of the tenant's occupancy.
A security deposit is a payment required by a landlord from a tenant to cover the expenses of any repairs of damages to the premises greater than normal "wear and tear." Everyday usage is normal wear and tear, but excess damage is a debated definition. A security deposit is not the same as rent. It is money that actually belongs to the tenant but is held by the landlord for tenant-caused damages and sometimes past-due rent. Without the agreement of the landlord, a security deposit may not legally be used as the last month's rent.
Laws vary by state, but some states place a limit on the amount of a security deposit that a landlord may charge. Some states also regulate where residential security deposits must be kept and when interest payments on the security deposits must be made to the tenant. State laws also define the time period after the tenant vacates within which the deposit must be returned to the tenant.
Subject: Notice of Security Deposit Deductions — Sandy Springs, Georgia Dear [Tenant's Name], We hope this letter finds you well. The purpose of this letter is to inform you of the deductions made from your security deposit for the premises located in Sandy Springs, Georgia, in accordance with Georgia's landlord-tenant laws. Please carefully review the following details: 1. Description of Property Address: [Insert property address] Lease Term: [Specify lease term] Move-in Date: [Indicate move-in date] Move-out Date: [Mention move-out date] 2. Deductions Upon thorough inspection of the property after your departure, we have identified the following deductions necessary to restore the premises to its original condition: a) Cleaning Expenses: A professional cleaning service was required to restore the property's cleanliness to its pre-tenancy state. The total cost of cleaning amounted to $[Specify amount]. This deduction covers: — Carpets and floorincleaningin— - Walls and surfaces cleaning — Applianccleaningin— - Window cleaning, etc. b) Repairs and Maintenance Costs: Certain damages or wear and tear were noted during the inspection, which required repairs and maintenance. The costs of necessary repairs and replacements are as follows: — [*Mention specific repairs/replacements*] — [*Specify the cost for each repair/replacement*] c) Unpaid Rent or Utilities: After reviewing our records, it was found that a sum of $[Insert amount] remains unpaid for rent and/or utilities. We deducted this outstanding balance from your security deposit. 3. Calculation To calculate the final amount that will be returned to you, we subtracted the total deductions (cleaning, repairs, and unpaid rent/utilities) from your original security deposit of $[Insert initial security deposit amount]. The detailed breakdown is as follows: Original Security Deposit: $[Insert initial security deposit amount] Deductions: — Cleaning Expenses: $[Specify amount— - Repairs and Maintenance Costs: $[Specify amount] — Unpaid Rent / Utilities: $[Specify amount] Total Deductions: $[Specify total deductions] 4. Security Deposit Return Amount The remaining balance after deducting the total amount from your security deposit is $[Specify return amount]. We will initiate the refund through your preferred payment method within [Specify the number of days, as per local jurisdiction requirements]. 5. Explanatory Documents Attached to this letter, you will find all relevant invoices, receipts, and before-and-after photos of the property for transparency and clarity regarding the deductions made. Please note that you have the right to dispute these deductions within [Specify the number of days, as per local jurisdiction requirements]. Should you wish to dispute, please provide a written response detailing your objections, and we will carefully review your claims. We appreciate your tenancy in our property. If you have any further questions or concerns, please do not hesitate to contact us at [Provide contact details]. We wish you the best in your future endeavors. Sincerely, [Your Name] [Your Title/Role] [Address] [City, State, ZIP] [Contact Number] [Email Address]Subject: Notice of Security Deposit Deductions — Sandy Springs, Georgia Dear [Tenant's Name], We hope this letter finds you well. The purpose of this letter is to inform you of the deductions made from your security deposit for the premises located in Sandy Springs, Georgia, in accordance with Georgia's landlord-tenant laws. Please carefully review the following details: 1. Description of Property Address: [Insert property address] Lease Term: [Specify lease term] Move-in Date: [Indicate move-in date] Move-out Date: [Mention move-out date] 2. Deductions Upon thorough inspection of the property after your departure, we have identified the following deductions necessary to restore the premises to its original condition: a) Cleaning Expenses: A professional cleaning service was required to restore the property's cleanliness to its pre-tenancy state. The total cost of cleaning amounted to $[Specify amount]. This deduction covers: — Carpets and floorincleaningin— - Walls and surfaces cleaning — Applianccleaningin— - Window cleaning, etc. b) Repairs and Maintenance Costs: Certain damages or wear and tear were noted during the inspection, which required repairs and maintenance. The costs of necessary repairs and replacements are as follows: — [*Mention specific repairs/replacements*] — [*Specify the cost for each repair/replacement*] c) Unpaid Rent or Utilities: After reviewing our records, it was found that a sum of $[Insert amount] remains unpaid for rent and/or utilities. We deducted this outstanding balance from your security deposit. 3. Calculation To calculate the final amount that will be returned to you, we subtracted the total deductions (cleaning, repairs, and unpaid rent/utilities) from your original security deposit of $[Insert initial security deposit amount]. The detailed breakdown is as follows: Original Security Deposit: $[Insert initial security deposit amount] Deductions: — Cleaning Expenses: $[Specify amount— - Repairs and Maintenance Costs: $[Specify amount] — Unpaid Rent / Utilities: $[Specify amount] Total Deductions: $[Specify total deductions] 4. Security Deposit Return Amount The remaining balance after deducting the total amount from your security deposit is $[Specify return amount]. We will initiate the refund through your preferred payment method within [Specify the number of days, as per local jurisdiction requirements]. 5. Explanatory Documents Attached to this letter, you will find all relevant invoices, receipts, and before-and-after photos of the property for transparency and clarity regarding the deductions made. Please note that you have the right to dispute these deductions within [Specify the number of days, as per local jurisdiction requirements]. Should you wish to dispute, please provide a written response detailing your objections, and we will carefully review your claims. We appreciate your tenancy in our property. If you have any further questions or concerns, please do not hesitate to contact us at [Provide contact details]. We wish you the best in your future endeavors. Sincerely, [Your Name] [Your Title/Role] [Address] [City, State, ZIP] [Contact Number] [Email Address]
