This form is used by a tenant to inform the landlord of a problem with the lease premises, specifically failure of the heating system. With this form, the tenant notifies the landlord that he/she/it has breached the statutory duty to maintain the property in tenantable condition and demands that immediate repairs be made.
Subject: Urgent Heater Repair Notice: Your Immediate Action is Required Dear [Landlord's Name], I hope this letter finds you well. I am writing to bring to your attention a critical issue concerning the heater in the [property address]. As a responsible tenant, it is my duty to inform you that the heater in the rental unit is broken, unsafe, or inadequate, and is in need of immediate repair or replacement. The malfunctioning heater poses significant concerns, jeopardizing my safety, the well-being of other tenants, and the property itself. Allow me to outline the specific problems I have encountered: 1. Inadequate Heating: Despite adjusting the thermostat and ensuring all vents are clean, the heater fails to provide a sufficient and consistent level of warmth. The lack of adequate heating results in discomfort, particularly during cold weather conditions. This compromises the habitability of the rental unit and affects our overall well-being. 2. Safety Hazards: I have noticed alarming signs indicating potential safety hazards associated with the malfunctioning heater. These include gas leaks, unusual odors, frequent system shutdowns, sparks, or irregular noises emitted from the unit. These hazardous conditions put the occupants at risk of carbon monoxide poisoning, fire hazards, or other accidents. Given the urgency and seriousness of this matter, I kindly request that you promptly address and rectify the heater issues within [a reasonable timeline, e.g., five business days]. To ensure a timely resolution, I suggest the following actions: 1. Conduct a Thorough Inspection: Arrange for an authorized technician to perform a comprehensive inspection of the heater system to identify the root cause(s) and extent of the malfunction. This assessment should include a detailed analysis of the heating unit, vents, ductwork, and any associated electrical or gas connections that may be contributing to the problems. 2. Immediate Repairs or Replacement: Upon identifying the underlying issues, please take immediate action to either repair or replace the faulty components or the entire heating system, depending on the technician's recommendations. It is vital that the new system is safe, energy-efficient, and capable of providing steady and reliable heat throughout the rental unit. 3. Regular Maintenance and Future Assurance: To prevent future heating-related inconveniences, I kindly request you establish a comprehensive maintenance schedule for the heating system. Regular servicing will help identify and resolve minor issues before they develop into major problems. By conducting routine maintenance, we can all ensure the continued comfort, safety, and satisfaction of all residents. Please be advised that if the necessary repairs or replacements are not promptly carried out, it may constitute a violation of the lease agreement, state laws, and leave you liable for any damages or discomfort endured during this period. I kindly request acknowledgment of this letter within [a specific timeframe, e.g., 48 hours], along with a clear outline of the proposed remedial actions to be taken. Prompt communication and resolution will be greatly appreciated and will foster a positive and cooperative landlord-tenant relationship moving forward. Thank you for your prompt attention to this matter. I am confident in your ability to address the issue promptly and ensure the provision of a safe and habitable living environment. I trust that we can resolve this matter amicably and promptly. Sincerely, [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number]Subject: Urgent Heater Repair Notice: Your Immediate Action is Required Dear [Landlord's Name], I hope this letter finds you well. I am writing to bring to your attention a critical issue concerning the heater in the [property address]. As a responsible tenant, it is my duty to inform you that the heater in the rental unit is broken, unsafe, or inadequate, and is in need of immediate repair or replacement. The malfunctioning heater poses significant concerns, jeopardizing my safety, the well-being of other tenants, and the property itself. Allow me to outline the specific problems I have encountered: 1. Inadequate Heating: Despite adjusting the thermostat and ensuring all vents are clean, the heater fails to provide a sufficient and consistent level of warmth. The lack of adequate heating results in discomfort, particularly during cold weather conditions. This compromises the habitability of the rental unit and affects our overall well-being. 2. Safety Hazards: I have noticed alarming signs indicating potential safety hazards associated with the malfunctioning heater. These include gas leaks, unusual odors, frequent system shutdowns, sparks, or irregular noises emitted from the unit. These hazardous conditions put the occupants at risk of carbon monoxide poisoning, fire hazards, or other accidents. Given the urgency and seriousness of this matter, I kindly request that you promptly address and rectify the heater issues within [a reasonable timeline, e.g., five business days]. To ensure a timely resolution, I suggest the following actions: 1. Conduct a Thorough Inspection: Arrange for an authorized technician to perform a comprehensive inspection of the heater system to identify the root cause(s) and extent of the malfunction. This assessment should include a detailed analysis of the heating unit, vents, ductwork, and any associated electrical or gas connections that may be contributing to the problems. 2. Immediate Repairs or Replacement: Upon identifying the underlying issues, please take immediate action to either repair or replace the faulty components or the entire heating system, depending on the technician's recommendations. It is vital that the new system is safe, energy-efficient, and capable of providing steady and reliable heat throughout the rental unit. 3. Regular Maintenance and Future Assurance: To prevent future heating-related inconveniences, I kindly request you establish a comprehensive maintenance schedule for the heating system. Regular servicing will help identify and resolve minor issues before they develop into major problems. By conducting routine maintenance, we can all ensure the continued comfort, safety, and satisfaction of all residents. Please be advised that if the necessary repairs or replacements are not promptly carried out, it may constitute a violation of the lease agreement, state laws, and leave you liable for any damages or discomfort endured during this period. I kindly request acknowledgment of this letter within [a specific timeframe, e.g., 48 hours], along with a clear outline of the proposed remedial actions to be taken. Prompt communication and resolution will be greatly appreciated and will foster a positive and cooperative landlord-tenant relationship moving forward. Thank you for your prompt attention to this matter. I am confident in your ability to address the issue promptly and ensure the provision of a safe and habitable living environment. I trust that we can resolve this matter amicably and promptly. Sincerely, [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number]
