This is a letter informing Tenant that Landlord has deducted from the deposit the amounts itemized which are amounts either reasonably necessary to remedy default in the payment of rent, to repair damages to the premises caused by tenant, to clean such premises upon termination of the tenancy, or for other reasonable and necessary expenses incurred as the result of the tenant's occupancy.
A security deposit is a payment required by a landlord from a tenant to cover the expenses of any repairs of damages to the premises greater than normal "wear and tear." Everyday usage is normal wear and tear, but excess damage is a debated definition. A security deposit is not the same as rent. It is money that actually belongs to the tenant but is held by the landlord for tenant-caused damages and sometimes past-due rent. Without the agreement of the landlord, a security deposit may not legally be used as the last month's rent.
Laws vary by state, but some states place a limit on the amount of a security deposit that a landlord may charge. Some states also regulate where residential security deposits must be kept and when interest payments on the security deposits must be made to the tenant. State laws also define the time period after the tenant vacates within which the deposit must be returned to the tenant.
Akron Ohio: Letter from Landlord to Tenant Returning Security Deposit Less Deductions Dear [Tenant's Name], RE: Return of Security Deposit I hope this letter finds you well. As your lease agreement has now terminated, please accept this letter as my official notification regarding the return of your security deposit. I have thoroughly inspected the premises, taking into account any damages or outstanding charges, and have determined a refund amount after deducting the necessary expenses, as outlined in our lease agreement. Firstly, I would like to acknowledge your cooperation as a tenant during your occupancy at [Address of the Property]. Your adherence to the terms and conditions of the lease has made our landlord-tenant relationship hassle-free, and I appreciate your responsible behavior. After a meticulous inspection, the following deductions have been made from your security deposit: 1. Cleaning Expenses: A deduction of $[amount] has been made to cover the cost of cleaning the property. Although you generally maintained cleanliness, there were a few areas that required extra attention, such as [specific areas requiring cleaning]. 2. Repair and Maintenance Costs: An amount of $[amount] has been deducted to address necessary repairs and maintenance. This includes [specific repairs or maintenance conducted, such as repairing a broken window, fixing plumbing issues, or restoring damaged walls]. 3. Unpaid Rent or Utility Charges: There were no outstanding rent or utility charges during your tenancy, and therefore no deductions have been made in this regard. Upon accounting for the above deductions, I am pleased to inform you that a net refund of $[net refund amount] remains from your initial security deposit of $[original security deposit amount]. This refund will be made in the form of a [choose appropriate option: check or electronic bank transfer]. Please provide us with your updated mailing address/contact details if they have changed. In case of electronic transfer, kindly provide your bank account details including account number and routing number for seamless transaction completion. Moreover, according to the Ohio Revised Code, failure to dispute these charges within 30 days will be deemed an acceptance of them, therefore waiving any future claims to the deducted amount. Once again, I want to express my gratitude for your tenancy and cooperation. If you have any questions or concerns pertaining to the deductions made, feel free to reach out to us within 30 days of receiving this letter. We wish you the best for your future endeavors and hope that your experience during your tenancy has been positive. Thank you for your cooperation throughout the lease duration. Sincerely, [Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] Other types of Akron Ohio Letter from Landlord to Tenant Returning security deposit less deductions may include: 1. Akron Ohio Letter from Landlord to Tenant Returning Security Deposit Partially Deducted: This type of letter is used when the landlord needs to deduct a portion of the security deposit but not the full amount, often due to minor damages or cleaning expenses that exceed the initial deposit. 2. Akron Ohio Letter from Landlord to Tenant Returning Security Deposit After Dispute Resolution: This letter is utilized when there has been a dispute between the landlord and tenant over the deductions made from the security deposit. It outlines the final decision regarding the refund after a resolution process has occurred, such as mediation or arbitration. 3. Akron Ohio Letter from Landlord to Tenant Returning Security Deposit Exceeding Initial Deposit: In some cases, the landlord may need to return a higher amount than the initial security deposit due to erroneous deductions previously made. This letter acknowledges the landlord's error and rectifies it by returning the excess amount. Remember, it is crucial for landlords to comply with Ohio state laws regarding security deposit deductions and refunds to maintain transparency and ensure a smooth landlord-tenant relationship.Akron Ohio: Letter from Landlord to Tenant Returning Security Deposit Less Deductions Dear [Tenant's Name], RE: Return of Security Deposit I hope this letter finds you well. As your lease agreement has now terminated, please accept this letter as my official notification regarding the return of your security deposit. I have thoroughly inspected the premises, taking into account any damages or outstanding charges, and have determined a refund amount after deducting the necessary expenses, as outlined in our lease agreement. Firstly, I would like to acknowledge your cooperation as a tenant during your occupancy at [Address of the Property]. Your adherence to the terms and conditions of the lease has made our landlord-tenant relationship hassle-free, and I appreciate your responsible behavior. After a meticulous inspection, the following deductions have been made from your security deposit: 1. Cleaning Expenses: A deduction of $[amount] has been made to cover the cost of cleaning the property. Although you generally maintained cleanliness, there were a few areas that required extra attention, such as [specific areas requiring cleaning]. 2. Repair and Maintenance Costs: An amount of $[amount] has been deducted to address necessary repairs and maintenance. This includes [specific repairs or maintenance conducted, such as repairing a broken window, fixing plumbing issues, or restoring damaged walls]. 3. Unpaid Rent or Utility Charges: There were no outstanding rent or utility charges during your tenancy, and therefore no deductions have been made in this regard. Upon accounting for the above deductions, I am pleased to inform you that a net refund of $[net refund amount] remains from your initial security deposit of $[original security deposit amount]. This refund will be made in the form of a [choose appropriate option: check or electronic bank transfer]. Please provide us with your updated mailing address/contact details if they have changed. In case of electronic transfer, kindly provide your bank account details including account number and routing number for seamless transaction completion. Moreover, according to the Ohio Revised Code, failure to dispute these charges within 30 days will be deemed an acceptance of them, therefore waiving any future claims to the deducted amount. Once again, I want to express my gratitude for your tenancy and cooperation. If you have any questions or concerns pertaining to the deductions made, feel free to reach out to us within 30 days of receiving this letter. We wish you the best for your future endeavors and hope that your experience during your tenancy has been positive. Thank you for your cooperation throughout the lease duration. Sincerely, [Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] Other types of Akron Ohio Letter from Landlord to Tenant Returning security deposit less deductions may include: 1. Akron Ohio Letter from Landlord to Tenant Returning Security Deposit Partially Deducted: This type of letter is used when the landlord needs to deduct a portion of the security deposit but not the full amount, often due to minor damages or cleaning expenses that exceed the initial deposit. 2. Akron Ohio Letter from Landlord to Tenant Returning Security Deposit After Dispute Resolution: This letter is utilized when there has been a dispute between the landlord and tenant over the deductions made from the security deposit. It outlines the final decision regarding the refund after a resolution process has occurred, such as mediation or arbitration. 3. Akron Ohio Letter from Landlord to Tenant Returning Security Deposit Exceeding Initial Deposit: In some cases, the landlord may need to return a higher amount than the initial security deposit due to erroneous deductions previously made. This letter acknowledges the landlord's error and rectifies it by returning the excess amount. Remember, it is crucial for landlords to comply with Ohio state laws regarding security deposit deductions and refunds to maintain transparency and ensure a smooth landlord-tenant relationship.
