This form covers the subject matter described in the form's title for your State. This is a letter from the Tenant to Landlord containing notice of wrongful deductions from the security deposit anda demand for return. This form complies with state statutory law.
[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Landlord's Name] [Landlord's Address] [City, State, ZIP] Subject: Notice of Wrongful Deductions from Security Deposit and Demand for Return Dear [Landlord's Name], I hope this letter finds you well. I am writing to address a matter regarding the return of my security deposit for the rental property located at [Rental Property Address] in Eugene, Oregon. I vacated the premises on [Move-Out Date] and have not received the full amount of my security deposit, which is a violation of Oregon's landlord-tenant laws. Furthermore, I carefully reviewed the itemized statement of deductions you provided, dated [Date of Deductions Statement], and have found multiple issues that require immediate attention and corrective action. It is important to note that I maintained the rental property in good condition throughout my tenancy and adhered to all the lease terms and obligations. 1. Improper and Excessive Deductions: Upon a thorough examination of the deductions made from my security deposit, it becomes evident that several charges are unwarranted, excessive, or unjustifiable under the law. Specifically, the following deductions raise concerns: a. [Describe the first wrongful deduction and its cost] b. [Describe the second wrongful deduction and its cost] c. [Describe any additional wrongful deductions and their respective costs] 2. Failure to Provide Supporting Documentation: As required under Oregon Revised Statutes Section 90.300, you have failed to provide appropriate supporting documentation to substantiate the deductions made from my security deposit within 31 days of my lease termination. Such documentation should include invoices, receipts, or estimates for repairs and cleaning services. I kindly request that you promptly provide this information for my review and record-keeping purposes. Oregon's law strongly favors the return of the tenant's security deposit, and landlords are prohibited from withholding it for normal wear and tear or expenses that do not exceed ordinary cleanliness and repair costs. It is essential to rectify the issues outlined above to comply with the law and ensure a fair resolution. Therefore, I request the following: 1. Immediate Refund Request: I demand an immediate refund of the total amount wrongfully deducted from my security deposit, which totals $[Amount Deducted from Security Deposit]. I request that this amount be returned to me within 7 days of receiving this letter. 2. Supporting Documents: I request that you provide me with the necessary supporting documents, such as detailed invoices, receipts, or estimates, justifying each deduction made from my security deposit. 3. Compliance with Oregon Law: I respectfully remind you of your responsibility as a landlord to comply with the provisions of the Oregon Residential Landlord and Tenant Act. Noncompliance with these laws could result in my pursuing legal remedies available to me, including small claims court action where I could be entitled to greater compensation and potential penalties for wrongful withholding of my security deposit. Kindly acknowledge the receipt of this letter by signing and returning the enclosed copy. Please ensure all future communications regarding this matter are conducted in writing to maintain a clear record of all correspondence. I trust that you will promptly address this issue and proactively rectify the wrongful deductions from my security deposit. I appreciate your immediate attention and cooperation in resolving this matter in a fair and amicable manner. Thank you for your prompt action. I look forward to receiving your response within 7 days. Sincerely, [Your Name] Enclosure: Copy of letter cc: [Name(s) of additional recipients, if applicable] Alternate version: In some cases, the issue might be resolved through negotiation and a revised statement of deductions. Here's a sample opening paragraph for such a scenario: Dear [Landlord's Name], I hope this letter finds you well. I am writing to address a concern regarding the return of my security deposit for the rental property located at [Rental Property Address] in Eugene, Oregon. While I appreciate your promptness in providing the itemized statement of deductions, dated [Date of Deductions Statement], upon a careful review, I have identified certain discrepancies that require clarification and resolution. Note: Ensure you adapt the rest of the letter accordingly to express willingness to resolve the matter through negotiations and provide supporting evidence disputing the deductions made from your security deposit.
