This form is a letter to the Landlord stating that pursuant to the lease agreement, Tenant is shutting off the utilities due to Tenant's vacating of the premises. The terms of this letter conform to state statutory law.
Title: Eugene Oregon Letter from Tenant to Landlord — Utility Shut Off Notice Due to Tenant Vacating Premises Introduction: In Eugene, Oregon, tenants may need to send a letter to their landlord when vacating a premise, specifically regarding the utility shut off. This formal notice ensures a smooth transition and clarifies the responsibilities of both parties. This article will provide a detailed description of what the Eugene Oregon Letter from Tenant to Landlord — Utility Shut Off Notice should include, along with key points to consider. Main Content: 1. Address and Contact Information: Begin the letter by including the full address of the rental property, along with the tenant's full name and contact information. Mention the date of the letter to establish a clear timeline. 2. Greeting and Salutation: Address the landlord by name and use a professional salutation, such as "Dear [Landlord's Name]." 3. Vacating Notice: Clearly state that the tenant intends to vacate the premises. They should be precise the last day of occupancy and mention any agreed-upon early termination or notice period as per the lease agreement. 4. Utility Shut Off Request: Specify that the tenant is arranging for utility shut off due to the vacation. Express the need for the landlord's cooperation in facilitating a seamless utility transfer or discontinuation process. 5. Utility Account Details: Provide information about the utility companies that need to be contacted for the shut-off, such as water, electricity, gas, internet, and any other relevant services. Include the respective account numbers or other required identifiers. 6. Request for Joint Inspection: Consider adding a request for a joint inspection of the property before finalizing the shut-off procedures. This can help avoid any disputes or misunderstanding regarding the condition of the unit and any applicable security deposit return. 7. Forwarding Address: Clearly state the tenant's new address and request that the landlord forward any future correspondence or deposit refunds to that address. Provide detailed contact information for easy communication. 8. Key and Access Information: Include details about returning the keys and access devices to the landlord, such as the exact location, time, and date of return, emphasizing the need for prompt retrieval. 9. Appreciation and Signature: Thank the landlord for their cooperation throughout the tenancy and express gratitude for the opportunity. Sign the letter using the tenant's full name and date it. Types of Eugene Oregon Letter from Tenant to Landlord — Utility Shut Off Notice: 1. Standard Notice: This is the typical notice from a tenant to a landlord regarding vacating the premises and shutting off the utilities. 2. Early Termination Notice: In the case of a lease agreement with an early termination clause, this notice might be sent by a tenant when vacating before the lease term expires. The tenant might need to negotiate any associated penalties or fees. 3. Joint Tenants Notice: If multiple tenants share the rental property and one tenant intends to vacate while others remain, a joint notice might be sent to inform the landlord about the change in utilities and the remaining tenants' responsibilities.
