This is a letter informing Tenant that Landlord has deducted from the deposit the amounts itemized which are amounts either reasonably necessary to remedy default in the payment of rent, to repair damages to the premises caused by tenant, to clean such premises upon termination of the tenancy, or for other reasonable and necessary expenses incurred as the result of the tenant's occupancy.
A security deposit is a payment required by a landlord from a tenant to cover the expenses of any repairs of damages to the premises greater than normal "wear and tear." Everyday usage is normal wear and tear, but excess damage is a debated definition. A security deposit is not the same as rent. It is money that actually belongs to the tenant but is held by the landlord for tenant-caused damages and sometimes past-due rent. Without the agreement of the landlord, a security deposit may not legally be used as the last month's rent.
Laws vary by state, but some states place a limit on the amount of a security deposit that a landlord may charge. Some states also regulate where residential security deposits must be kept and when interest payments on the security deposits must be made to the tenant. State laws also define the time period after the tenant vacates within which the deposit must be returned to the tenant.
Subject: Notice of Security Deposit Deductions — Chattanooga, Tennessee Dear Tenant [Tenant's Name], We hope this letter finds you well. As your lease agreement has reached its conclusion, we would like to inform you about the return of your security deposit for the [Rental Property Address] in Chattanooga, Tennessee. It is our priority to present a transparent breakdown of any deductions made from the deposit in accordance with the Tennessee Tenant Security Deposit Act. 1. Security Deposit Details: — Rental Property Address: [Property Address] — Tenant Name(s): [Tenant's Name(s)— - Lease Start Date: [Start Date] — Lease End Date: [End Date— - Security Deposit Amount: [Original Deposit Amount] 2. Inspection Report: Prior to your move-out, our professional inspection team carefully assessed the condition of the property. We completed a thorough examination to evaluate any damages or necessary repairs beyond normal wear and tear. 3. Deductions: After careful consideration, we have levied the following deductions, with corresponding explanations: a. Cleaning Charges: [Amount Deducted] Explanation: The property required extensive cleaning, exceeding what would be considered normal wear and tear. We engaged professional cleaners to restore the property to a rent-ready condition. b. Repair Costs: [Amount Deducted] Explanation: Certain damages were identified during our inspection that required repairs. These damages include [List specific damages, such as broken appliances, holes in walls, or any other significant damages]. The corresponding costs were deducted to reinstate the property to its original condition. c. Unpaid Rent: [Amount Deducted] Explanation: Unfortunately, there were pending rent payments totaling [Amount] for the month of [Month]. According to the lease agreement, these payments should have been made in full and on time. 4. Total Deductions: The total deductions from your original security deposit amount to [Total Deducted Amount]. 5. Remaining Amount and Refund: Deducting the aforementioned charges from your security deposit, the remaining amount that will be refunded to you is [Refund Amount]. Please note that any disputes regarding the deductions made should be communicated within 10 business days from the receipt of this letter. If we do not receive any notification within this timeframe, it will be deemed that you acknowledge and accept the deductions mentioned. If you have any questions or require further clarification regarding the deductions or the refund process, please do not hesitate to contact our office. We remain committed to addressing any concerns promptly and reaching a satisfactory resolution. We are grateful to have had you as a tenant and appreciate your cooperation during your tenancy. Furthermore, we wish you the best in your future endeavors. Best regards, [Landlord's Name] [Landlord's Contact Information]Subject: Notice of Security Deposit Deductions — Chattanooga, Tennessee Dear Tenant [Tenant's Name], We hope this letter finds you well. As your lease agreement has reached its conclusion, we would like to inform you about the return of your security deposit for the [Rental Property Address] in Chattanooga, Tennessee. It is our priority to present a transparent breakdown of any deductions made from the deposit in accordance with the Tennessee Tenant Security Deposit Act. 1. Security Deposit Details: — Rental Property Address: [Property Address] — Tenant Name(s): [Tenant's Name(s)— - Lease Start Date: [Start Date] — Lease End Date: [End Date— - Security Deposit Amount: [Original Deposit Amount] 2. Inspection Report: Prior to your move-out, our professional inspection team carefully assessed the condition of the property. We completed a thorough examination to evaluate any damages or necessary repairs beyond normal wear and tear. 3. Deductions: After careful consideration, we have levied the following deductions, with corresponding explanations: a. Cleaning Charges: [Amount Deducted] Explanation: The property required extensive cleaning, exceeding what would be considered normal wear and tear. We engaged professional cleaners to restore the property to a rent-ready condition. b. Repair Costs: [Amount Deducted] Explanation: Certain damages were identified during our inspection that required repairs. These damages include [List specific damages, such as broken appliances, holes in walls, or any other significant damages]. The corresponding costs were deducted to reinstate the property to its original condition. c. Unpaid Rent: [Amount Deducted] Explanation: Unfortunately, there were pending rent payments totaling [Amount] for the month of [Month]. According to the lease agreement, these payments should have been made in full and on time. 4. Total Deductions: The total deductions from your original security deposit amount to [Total Deducted Amount]. 5. Remaining Amount and Refund: Deducting the aforementioned charges from your security deposit, the remaining amount that will be refunded to you is [Refund Amount]. Please note that any disputes regarding the deductions made should be communicated within 10 business days from the receipt of this letter. If we do not receive any notification within this timeframe, it will be deemed that you acknowledge and accept the deductions mentioned. If you have any questions or require further clarification regarding the deductions or the refund process, please do not hesitate to contact our office. We remain committed to addressing any concerns promptly and reaching a satisfactory resolution. We are grateful to have had you as a tenant and appreciate your cooperation during your tenancy. Furthermore, we wish you the best in your future endeavors. Best regards, [Landlord's Name] [Landlord's Contact Information]
