This is a letter informing Tenant that Landlord has deducted from the deposit the amounts itemized which are amounts either reasonably necessary to remedy default in the payment of rent, to repair damages to the premises caused by tenant, to clean such premises upon termination of the tenancy, or for other reasonable and necessary expenses incurred as the result of the tenant's occupancy.
A security deposit is a payment required by a landlord from a tenant to cover the expenses of any repairs of damages to the premises greater than normal "wear and tear." Everyday usage is normal wear and tear, but excess damage is a debated definition. A security deposit is not the same as rent. It is money that actually belongs to the tenant but is held by the landlord for tenant-caused damages and sometimes past-due rent. Without the agreement of the landlord, a security deposit may not legally be used as the last month's rent.
Laws vary by state, but some states place a limit on the amount of a security deposit that a landlord may charge. Some states also regulate where residential security deposits must be kept and when interest payments on the security deposits must be made to the tenant. State laws also define the time period after the tenant vacates within which the deposit must be returned to the tenant.
Subject: Returning your Nashville, Tennessee Security Deposit with Deductions Dear [Tenant's Name], We hope this letter finds you well. We wanted to take this opportunity to inform you about the status of your security deposit and discuss any deductions made before returning the remaining amount to you. After conducting a thorough inspection of the property located at [property address], we have identified several necessary deductions from your security deposit. The deductions are as follows: 1. Cleaning Expenses: — We incurred cleaning expenses totaling $[amount] to ensure the property is returned to its original clean condition. This includes professional carpet cleaning, general cleaning of all rooms, and exterior cleaning. 2. Repairs and Maintenance: — Several repairs were required to restore the property to its original state. This includes repairing minor damages to walls, fixing a leaking faucet in the bathroom, and replacing a broken window, which amounted to $[amount]. 3. Outstanding Utilities and Fees: — A portion of your security deposit was utilized to cover any unpaid utilities, such as water, electricity, and gas charges, totaling $[amount]. Additionally, any outstanding fees associated with the lease agreement, such as late payment charges or fines, were deducted accordingly. Based on the aforementioned deductions, your total security deposit amount of $[total amount] has been reduced by a total of $[deduction amount]. Therefore, the remaining balance of $[balance amount] will be returned to you promptly. Please note that in accordance with Tennessee state laws, we are required to provide you with an itemized list of deductions along with the remaining balance within 30 days of the termination of your lease agreement. This letter serves as our formal notification fulfilling this requirement. If you have any questions or require further clarification regarding the deductions made, please do not hesitate to contact our office at [phone number] or reply to this letter via email. We are more than happy to discuss this with you and provide any necessary documentation supporting our deductions. We appreciate your tenancy and cooperation during your stay at our property. Furthermore, we hope this explanation regarding the deductions made helps you understand the finalized amount being returned to you. It has been a pleasure to have you as our tenant, and we wish you the best in your future endeavors. Thank you for your attention to this matter. Sincerely, [Landlord's Name] [Landlord's Contact Information] Alternative Letter Types: 1. Nashville, Tennessee Letter from Landlord to Tenant Returning the Security Deposit in Full: This letter is used when the landlord returns the entire security deposit to the tenant without any deductions. It includes a detailed description of the property inspection and specifies that the full amount is being returned due to no damages or outstanding balances. 2. Nashville, Tennessee Letter from Landlord to Tenant Partially Returning the Security Deposit: This letter is used when the landlord returns a portion of the security deposit to the tenant after deductions are made. It outlines the deductions made, similar to the main letter, and specifies the final amount being returned to the tenant. 3. Nashville, Tennessee Letter from Landlord to Tenant Delaying the Return of a Security Deposit: This letter is used when the landlord needs additional time to complete the inspection, confirm deductions, or acquire repair estimates. It explains the reason for the delay and provides an estimated timeframe for returning the security deposit.Subject: Returning your Nashville, Tennessee Security Deposit with Deductions Dear [Tenant's Name], We hope this letter finds you well. We wanted to take this opportunity to inform you about the status of your security deposit and discuss any deductions made before returning the remaining amount to you. After conducting a thorough inspection of the property located at [property address], we have identified several necessary deductions from your security deposit. The deductions are as follows: 1. Cleaning Expenses: — We incurred cleaning expenses totaling $[amount] to ensure the property is returned to its original clean condition. This includes professional carpet cleaning, general cleaning of all rooms, and exterior cleaning. 2. Repairs and Maintenance: — Several repairs were required to restore the property to its original state. This includes repairing minor damages to walls, fixing a leaking faucet in the bathroom, and replacing a broken window, which amounted to $[amount]. 3. Outstanding Utilities and Fees: — A portion of your security deposit was utilized to cover any unpaid utilities, such as water, electricity, and gas charges, totaling $[amount]. Additionally, any outstanding fees associated with the lease agreement, such as late payment charges or fines, were deducted accordingly. Based on the aforementioned deductions, your total security deposit amount of $[total amount] has been reduced by a total of $[deduction amount]. Therefore, the remaining balance of $[balance amount] will be returned to you promptly. Please note that in accordance with Tennessee state laws, we are required to provide you with an itemized list of deductions along with the remaining balance within 30 days of the termination of your lease agreement. This letter serves as our formal notification fulfilling this requirement. If you have any questions or require further clarification regarding the deductions made, please do not hesitate to contact our office at [phone number] or reply to this letter via email. We are more than happy to discuss this with you and provide any necessary documentation supporting our deductions. We appreciate your tenancy and cooperation during your stay at our property. Furthermore, we hope this explanation regarding the deductions made helps you understand the finalized amount being returned to you. It has been a pleasure to have you as our tenant, and we wish you the best in your future endeavors. Thank you for your attention to this matter. Sincerely, [Landlord's Name] [Landlord's Contact Information] Alternative Letter Types: 1. Nashville, Tennessee Letter from Landlord to Tenant Returning the Security Deposit in Full: This letter is used when the landlord returns the entire security deposit to the tenant without any deductions. It includes a detailed description of the property inspection and specifies that the full amount is being returned due to no damages or outstanding balances. 2. Nashville, Tennessee Letter from Landlord to Tenant Partially Returning the Security Deposit: This letter is used when the landlord returns a portion of the security deposit to the tenant after deductions are made. It outlines the deductions made, similar to the main letter, and specifies the final amount being returned to the tenant. 3. Nashville, Tennessee Letter from Landlord to Tenant Delaying the Return of a Security Deposit: This letter is used when the landlord needs additional time to complete the inspection, confirm deductions, or acquire repair estimates. It explains the reason for the delay and provides an estimated timeframe for returning the security deposit.
