This form is used by a tenant to inform the landlord of a problem with the lease premises, specifically failure of the heating system. With this form, the tenant notifies the landlord that he/she/it has breached the statutory duty to maintain the property in tenantable condition and demands that immediate repairs be made.
Subject: Urgent Notice — Defective Heater Requires Immediate Attention Dear [Landlord's Name], I hope this letter finds you well. I am writing to urgently bring to your attention a significant issue regarding the heating system in my rented property at [Property Address]. As a responsible tenant, it is my duty to inform you of a major problem that needs your immediate attention. First and foremost, I must highlight that the heater in my unit appears to be malfunctioning. Despite repeated attempts to adjust the settings and thermostat, I have been unable to attain a comfortable and adequately heated living environment. The current situation is exceptionally distressing, particularly during this time of the year when temperatures are significantly dropping. Additionally, it is crucial to note that the faulty heating system poses serious safety concerns. I have noticed the following alarming signs: 1. Uneven heating: The heater distributes heat unevenly throughout the premises, with certain areas remaining excessively cold while others become excessively warm. This fluctuating temperature makes it not only uncomfortable but also unsafe, especially if the extreme temperature differences persist. 2. Strange noises and odors: The heating system emits unusual noises such as rattling or banging, along with unfamiliar odors that indicate a potential malfunction. These signs raise concerns about the system's overall condition and can be indicative of a serious underlying issue that requires immediate attention. In light of the above-mentioned issues, I kindly request that you take prompt action to rectify the problems with the heating system. Given the severity and urgency of the matter, I urge you to address this matter within [state a reasonable time frame, e.g., 48 hours] to ensure the safety and well-being of all occupants of the property. Should the necessary actions not be taken within the stipulated time frame or a suitable alternative arrangement proposed, I may be compelled to seek not just proper legal advice but also report this matter to the appropriate local housing authority. I trust it will not come to that, as we have previously maintained a respectful and communicative landlord-tenant relationship. Furthermore, I would greatly appreciate it if you could keep me updated on the progress and provide an estimated timeline for the repairs. In the meantime, I kindly request your assistance in providing temporary heating solutions to mitigate the immediate discomfort caused by the defective heating system. Please find attached any relevant documentation, including photographs or videos, that illustrate the issues I have mentioned. I believe providing these visual aids will assist you in better understanding the severity of the situation. Thank you for your immediate attention to this matter. I am confident that you understand the urgency and will take the necessary steps to resolve this issue in a timely manner. I look forward to your prompt response. Yours sincerely, [Tenant's Name] [Tenant's Contact Information] [Date] Possible variations of the letter: 1. Round Rock Texas Letter from Tenant to Landlord regarding Unsafe Heating System and Demand for Immediate Remedy 2. Round Rock Texas Letter from Tenant to Landlord about Inadequate Heater and Request for Urgent Repair.Subject: Urgent Notice — Defective Heater Requires Immediate Attention Dear [Landlord's Name], I hope this letter finds you well. I am writing to urgently bring to your attention a significant issue regarding the heating system in my rented property at [Property Address]. As a responsible tenant, it is my duty to inform you of a major problem that needs your immediate attention. First and foremost, I must highlight that the heater in my unit appears to be malfunctioning. Despite repeated attempts to adjust the settings and thermostat, I have been unable to attain a comfortable and adequately heated living environment. The current situation is exceptionally distressing, particularly during this time of the year when temperatures are significantly dropping. Additionally, it is crucial to note that the faulty heating system poses serious safety concerns. I have noticed the following alarming signs: 1. Uneven heating: The heater distributes heat unevenly throughout the premises, with certain areas remaining excessively cold while others become excessively warm. This fluctuating temperature makes it not only uncomfortable but also unsafe, especially if the extreme temperature differences persist. 2. Strange noises and odors: The heating system emits unusual noises such as rattling or banging, along with unfamiliar odors that indicate a potential malfunction. These signs raise concerns about the system's overall condition and can be indicative of a serious underlying issue that requires immediate attention. In light of the above-mentioned issues, I kindly request that you take prompt action to rectify the problems with the heating system. Given the severity and urgency of the matter, I urge you to address this matter within [state a reasonable time frame, e.g., 48 hours] to ensure the safety and well-being of all occupants of the property. Should the necessary actions not be taken within the stipulated time frame or a suitable alternative arrangement proposed, I may be compelled to seek not just proper legal advice but also report this matter to the appropriate local housing authority. I trust it will not come to that, as we have previously maintained a respectful and communicative landlord-tenant relationship. Furthermore, I would greatly appreciate it if you could keep me updated on the progress and provide an estimated timeline for the repairs. In the meantime, I kindly request your assistance in providing temporary heating solutions to mitigate the immediate discomfort caused by the defective heating system. Please find attached any relevant documentation, including photographs or videos, that illustrate the issues I have mentioned. I believe providing these visual aids will assist you in better understanding the severity of the situation. Thank you for your immediate attention to this matter. I am confident that you understand the urgency and will take the necessary steps to resolve this issue in a timely manner. I look forward to your prompt response. Yours sincerely, [Tenant's Name] [Tenant's Contact Information] [Date] Possible variations of the letter: 1. Round Rock Texas Letter from Tenant to Landlord regarding Unsafe Heating System and Demand for Immediate Remedy 2. Round Rock Texas Letter from Tenant to Landlord about Inadequate Heater and Request for Urgent Repair.
