This form is used by a tenant to inform the landlord of a problem with the lease premises, specifically failure of the heating system. With this form, the tenant notifies the landlord that he/she/it has breached the statutory duty to maintain the property in tenantable condition and demands that immediate repairs be made.
[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Landlord's Name] [Landlord's Address] [City, State, ZIP Code] Subject: Notice of Broken, Unsafe, or Inadequate Heater and Demand for Immediate Remedy Dear [Landlord's Name], I hope this letter finds you well. I am writing to bring to your urgent attention a pressing issue concerning the heater in the rental property located at [Rental Property Address], which I am currently occupying as a tenant under the terms of our lease agreement signed on [Date]. I regret to inform you that the heater in the aforementioned property is currently in a state of disrepair, rendering it both unsafe and inadequate for use. Furthermore, I have noticed several alarming signs of malfunction, such as the following: 1. Insufficient Heating: Despite adjusting the thermostat to the highest setting, the heater fails to provide adequate warmth, leaving the premises uncomfortably cold, especially during these chilly winter months. 2. Strange Noises and Odors: The heater emits an odd noise, which resembles clanking or rattling, during its operation. Moreover, there is a lingering odor of burning or singed particles, indicative of a potential fire hazard or malfunctioning components. 3. Frequent On-Off Cycling: The heater constantly cycles on and off without attaining the desired temperature, resulting in inconsistent heat distribution and an inability to maintain a comfortable living environment. Given these grave concerns, I am deeply worried about my safety, well-being, and the preservation of the property. As a responsible tenant, I am seeking immediate action on your part to rectify this matter without any delay. I humbly request that you promptly undertake the following actions: 1. Arrange for a Licensed HVAC Technician: Kindly engage a certified and knowledgeable HVAC technician to inspect and repair the malfunctioning heater thoroughly. I request that their expertise be utilized to identify any underlying issues and restore the heating system to optimal functionality. 2. Timely Repair or Replacement: Upon the technician's assessment, I urge you to immediately initiate the necessary repairs or, if deemed irreparable, arrange for the replacement of the heater with a reliable, safe, and efficient heating unit. This will ensure that I have access to functional heating during the tenancy. 3. Transparent Communication: I kindly request timely updates on the progress of the repair or replacement. It is crucial for both parties involved to maintain clear and open lines of communication to address this matter expediently. Please be advised that the lack of an appropriate response or failure to address the issue within a reasonable timeframe may warrant legal action, such as filing a complaint with the relevant housing authority or seeking appropriate legal remedies to address the unsafe living conditions. I trust that you will take immediate action to safeguard both my well-being and the integrity of the rental property. I have enjoyed a positive tenancy thus far and look forward to your prompt resolution of this matter. Thank you for your attention to this pressing matter. I kindly request a written acknowledgment of receipt of this letter within [reasonable timeframe, e.g., five business days] to ensure mutual understanding and documentation for future reference. Please reach me at the provided contact information if you require any additional details or to schedule a mutually convenient time for the HVAC technician's visit. Yours sincerely, [Your Name][Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Landlord's Name] [Landlord's Address] [City, State, ZIP Code] Subject: Notice of Broken, Unsafe, or Inadequate Heater and Demand for Immediate Remedy Dear [Landlord's Name], I hope this letter finds you well. I am writing to bring to your urgent attention a pressing issue concerning the heater in the rental property located at [Rental Property Address], which I am currently occupying as a tenant under the terms of our lease agreement signed on [Date]. I regret to inform you that the heater in the aforementioned property is currently in a state of disrepair, rendering it both unsafe and inadequate for use. Furthermore, I have noticed several alarming signs of malfunction, such as the following: 1. Insufficient Heating: Despite adjusting the thermostat to the highest setting, the heater fails to provide adequate warmth, leaving the premises uncomfortably cold, especially during these chilly winter months. 2. Strange Noises and Odors: The heater emits an odd noise, which resembles clanking or rattling, during its operation. Moreover, there is a lingering odor of burning or singed particles, indicative of a potential fire hazard or malfunctioning components. 3. Frequent On-Off Cycling: The heater constantly cycles on and off without attaining the desired temperature, resulting in inconsistent heat distribution and an inability to maintain a comfortable living environment. Given these grave concerns, I am deeply worried about my safety, well-being, and the preservation of the property. As a responsible tenant, I am seeking immediate action on your part to rectify this matter without any delay. I humbly request that you promptly undertake the following actions: 1. Arrange for a Licensed HVAC Technician: Kindly engage a certified and knowledgeable HVAC technician to inspect and repair the malfunctioning heater thoroughly. I request that their expertise be utilized to identify any underlying issues and restore the heating system to optimal functionality. 2. Timely Repair or Replacement: Upon the technician's assessment, I urge you to immediately initiate the necessary repairs or, if deemed irreparable, arrange for the replacement of the heater with a reliable, safe, and efficient heating unit. This will ensure that I have access to functional heating during the tenancy. 3. Transparent Communication: I kindly request timely updates on the progress of the repair or replacement. It is crucial for both parties involved to maintain clear and open lines of communication to address this matter expediently. Please be advised that the lack of an appropriate response or failure to address the issue within a reasonable timeframe may warrant legal action, such as filing a complaint with the relevant housing authority or seeking appropriate legal remedies to address the unsafe living conditions. I trust that you will take immediate action to safeguard both my well-being and the integrity of the rental property. I have enjoyed a positive tenancy thus far and look forward to your prompt resolution of this matter. Thank you for your attention to this pressing matter. I kindly request a written acknowledgment of receipt of this letter within [reasonable timeframe, e.g., five business days] to ensure mutual understanding and documentation for future reference. Please reach me at the provided contact information if you require any additional details or to schedule a mutually convenient time for the HVAC technician's visit. Yours sincerely, [Your Name]
