This is a letter informing Tenant that Landlord has deducted from the deposit the amounts itemized which are amounts either reasonably necessary to remedy default in the payment of rent, to repair damages to the premises caused by tenant, to clean such premises upon termination of the tenancy, or for other reasonable and necessary expenses incurred as the result of the tenant's occupancy.
A security deposit is a payment required by a landlord from a tenant to cover the expenses of any repairs of damages to the premises greater than normal "wear and tear." Everyday usage is normal wear and tear, but excess damage is a debated definition. A security deposit is not the same as rent. It is money that actually belongs to the tenant but is held by the landlord for tenant-caused damages and sometimes past-due rent. Without the agreement of the landlord, a security deposit may not legally be used as the last month's rent.
Laws vary by state, but some states place a limit on the amount of a security deposit that a landlord may charge. Some states also regulate where residential security deposits must be kept and when interest payments on the security deposits must be made to the tenant. State laws also define the time period after the tenant vacates within which the deposit must be returned to the tenant.
League City, Texas Letter from Landlord to Tenant Returning Security Deposit Less Deductions Subject: Return of Security Deposit — [Tenant Name] [Unit Address] Dear [Tenant Name], I hope this letter finds you in good health and high spirits. It is my pleasure to inform you that your tenancy at [Unit Address] in League City, Texas has come to an end. As per the terms of our lease agreement, this letter serves as official notice regarding the return of your security deposit, fewer deductions for any outstanding expenses. Firstly, I would like to express my appreciation for maintaining the property during your tenancy. Your adherence to cleanliness and maintenance guidelines has made the process of preparing the unit for the next tenant considerably easier. After thorough inspection and consideration, I am pleased to inform you that a partial refund of your security deposit will be issued. The total refund amount is $[refund amount], deducting the following reasonable expenses: 1. Cleaning: $[cleaning fee] — As outlined in the lease agreement, a professional cleaning service was required upon move-out to restore the property to its initial condition. The cost of this service has been deducted. 2. Repairs and Maintenance: $[repair cost] — A few repairs were necessary to address damages beyond normal wear and tear. These repairs were made to ensure the unit's readiness for the next tenant. The cost of these repairs has been deducted. 3. Unpaid Rent: $[rent amount] — Unfortunately, there is an outstanding balance of unpaid rent for the final month of your tenancy. As agreed upon in the lease agreement, this amount has been deducted from your security deposit. Moving forward, the remaining refund amount, totaling $[final refund amount], will be sent to the forwarding address you provided on your move-out form. Please allow up to [number of days] for the refund to reach you. In the event that you have any questions or concerns about the deductions made, please do not hesitate to contact me. I am more than willing to provide detailed explanations and invoices for the expenses incurred during your tenancy. Additionally, I would like to take this opportunity to remind you to update your new address to ensure that any future correspondences, if necessary, are sent to the correct location. Once again, thank you for your tenancy and cooperation during your stay at [Unit Address]. It has been a pleasure having you as our tenant, and we appreciate your contribution to the upkeep of the property. We wish you nothing but success in your future endeavors. If you ever require rental references, please don't hesitate to reach out. Best regards, [Landlord Name] [Contact Details] Keywords: League City, Texas, letter, landlord, tenant, returning, security deposit, deductions, lease agreement, property, cleanliness, maintenance, partial refund, cleaning fee, repairs, unpaid rent, move-out form, forwarding address, questions, concerns, invoices, tenancy, cooperation, property upkeep, rental references.League City, Texas Letter from Landlord to Tenant Returning Security Deposit Less Deductions Subject: Return of Security Deposit — [Tenant Name] [Unit Address] Dear [Tenant Name], I hope this letter finds you in good health and high spirits. It is my pleasure to inform you that your tenancy at [Unit Address] in League City, Texas has come to an end. As per the terms of our lease agreement, this letter serves as official notice regarding the return of your security deposit, fewer deductions for any outstanding expenses. Firstly, I would like to express my appreciation for maintaining the property during your tenancy. Your adherence to cleanliness and maintenance guidelines has made the process of preparing the unit for the next tenant considerably easier. After thorough inspection and consideration, I am pleased to inform you that a partial refund of your security deposit will be issued. The total refund amount is $[refund amount], deducting the following reasonable expenses: 1. Cleaning: $[cleaning fee] — As outlined in the lease agreement, a professional cleaning service was required upon move-out to restore the property to its initial condition. The cost of this service has been deducted. 2. Repairs and Maintenance: $[repair cost] — A few repairs were necessary to address damages beyond normal wear and tear. These repairs were made to ensure the unit's readiness for the next tenant. The cost of these repairs has been deducted. 3. Unpaid Rent: $[rent amount] — Unfortunately, there is an outstanding balance of unpaid rent for the final month of your tenancy. As agreed upon in the lease agreement, this amount has been deducted from your security deposit. Moving forward, the remaining refund amount, totaling $[final refund amount], will be sent to the forwarding address you provided on your move-out form. Please allow up to [number of days] for the refund to reach you. In the event that you have any questions or concerns about the deductions made, please do not hesitate to contact me. I am more than willing to provide detailed explanations and invoices for the expenses incurred during your tenancy. Additionally, I would like to take this opportunity to remind you to update your new address to ensure that any future correspondences, if necessary, are sent to the correct location. Once again, thank you for your tenancy and cooperation during your stay at [Unit Address]. It has been a pleasure having you as our tenant, and we appreciate your contribution to the upkeep of the property. We wish you nothing but success in your future endeavors. If you ever require rental references, please don't hesitate to reach out. Best regards, [Landlord Name] [Contact Details] Keywords: League City, Texas, letter, landlord, tenant, returning, security deposit, deductions, lease agreement, property, cleanliness, maintenance, partial refund, cleaning fee, repairs, unpaid rent, move-out form, forwarding address, questions, concerns, invoices, tenancy, cooperation, property upkeep, rental references.
