This is a sample cover letter for use with filing LLC Articles of Organization or Certificate of Formation with the Secretary of State.
Subject: Request for Filing of LLC Articles or Certificate with the Secretary of State — Austin, Texas [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Secretary of State's Office] [LLC Filings Division or Business Filings Section] [Address] [Austin, Texas, ZIP Code] Dear Sir/Madam, RE: Austin Texas Sample Cover Letter for Filing of LLC Articles or Certificate with Secretary of State I am writing to formally request the filing of LLC Articles or Certificate with the Secretary of State for our limited liability company (LLC), [Company Name]. As a business operating in Austin, Texas, we are eager to establish a legal entity that aligns with the requirements and regulations set forth by the Secretary of State's office. Please find enclosed the following documents required for the filing: 1. Completed LLC Articles or Certificate: We have completed and duly signed the applicable LLC Articles or Certificate, outlining the formation of our company and its key details. These documents have been prepared in accordance with the guidelines provided by the Secretary of State's office. 2. Filing Fee: Along with this cover letter, we have included the appropriate filing fee as laid out in the official fee schedule provided by the Secretary of State's office. This payment has been made in the preferred form, such as a certified check or money order, payable to the "Secretary of State." 3. Certificate of Formation or Organization: As indicated, we have included the required Certificate of Formation or Organization, prepared in compliance with applicable Texas statutes. This document duly reflects the names and addresses of the initial managers/members, the registered agent, and the authorized physical address of our LLC. 4. Consent for Registered Agent: The consent of our designated registered agent, along with their acceptance to serve in this role, has also been attached herewith, as required by Texas law. 5. Affidavit of Name Availability: We are also submitting the completed and signed Affidavit of Name Availability, ensuring that the LLC name we have chosen is not already in use or reserved by another entity in the state of Texas. We kindly request that you review the enclosed documents and initiate the filing process promptly. Once the filing is complete, we would appreciate receiving confirmation in the form of a filed copy of the LLC Articles or Certificate, as well as any other relevant documentation or instructions to complete the formation process. In addition, if there are any further steps or actions required from our end, please let us know so that we can promptly comply with your request and fulfill any outstanding requirements. We understand the importance of adhering to all regulations and procedures outlined by the Secretary of State's office, and we are committed to maintaining compliance before, during, and after the establishment of our LLC. We appreciate your attention to this matter and value your assistance in the completion of this process. Should you have any questions or require additional information, please do not hesitate to contact us at [Phone number] or [Email address]. We are available to provide any further details or clarification that may be necessary. Thank you for your prompt attention to this matter. Sincerely, [Your Name] [Your Title/Position] [Company Name] [Enclosures: (list enclosed documents)]
