This is a sample cover letter for use with filing LLC Articles of Organization or Certificate of Formation with the Secretary of State.
[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date] [Secretary of State's Office] [Address] [City, State, Zip Code] Subject: Cover Letter for Filing of LLC Articles or Certificate Dear Sir/Madam, I am writing to submit the necessary documents for the formation of a Limited Liability Company (LLC) in Odessa, Texas. Please find enclosed the completed Articles of Organization/Certificate of Formation for [LLC Name], along with the required filing fee of [Amount]. As per the Odessa, Texas state guidelines, the LLC formation documents must include the following information: 1. LLC Name: Our chosen business name is [LLC Name]. We have conducted a thorough search within the Secretary of State's database and confirmed its availability for use. 2. Registered Agent: [Name of Registered Agent], with a physical address at [Registered Agent's Address] will serve as the registered agent for our LLC in order to receive official correspondence and legal documents. 3. Principal Office Address: The principal office address of the LLC will be [Principal Office Address]. This address will serve as the official address for business operations and communication. 4. Nature of Business: Our LLC will be engaged in [Briefly describe the nature of the business activities your LLC will be involved in]. 5. Management: The management structure of our LLC will operate under [Member-managed/Manager-managed]. Please note that the member(s) responsible for managing the LLC are [Names of Managing Member(s)]. 6. Effective Date: We request the effective date of our LLC formation to be [Specify the desired effective date if applicable]. 7. Duration: The LLC will have a perpetual duration unless dissolved as per the provisions outlined in the LLC Operating Agreement. In addition to the above, please find attached the necessary supporting documents, including the Certificate of Good Standing of the LLC's Organizer(s), and any relevant certificates or affidavits required by the Secretary of State. If there are any errors or omissions in the provided documents, or if any additional information is required, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address]. We kindly request that you process our LLC formation application at your earliest convenience and send any required acknowledgment or confirmation to the following address: [Your Address] [City, State, Zip Code] Thank you for your prompt attention to this matter. We look forward to receiving the approved LLC formation documents and any further instructions from your office. Sincerely, [Your Name] [Your Title, if applicable] [LLC Name][Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date] [Secretary of State's Office] [Address] [City, State, Zip Code] Subject: Cover Letter for Filing of LLC Articles or Certificate Dear Sir/Madam, I am writing to submit the necessary documents for the formation of a Limited Liability Company (LLC) in Odessa, Texas. Please find enclosed the completed Articles of Organization/Certificate of Formation for [LLC Name], along with the required filing fee of [Amount]. As per the Odessa, Texas state guidelines, the LLC formation documents must include the following information: 1. LLC Name: Our chosen business name is [LLC Name]. We have conducted a thorough search within the Secretary of State's database and confirmed its availability for use. 2. Registered Agent: [Name of Registered Agent], with a physical address at [Registered Agent's Address] will serve as the registered agent for our LLC in order to receive official correspondence and legal documents. 3. Principal Office Address: The principal office address of the LLC will be [Principal Office Address]. This address will serve as the official address for business operations and communication. 4. Nature of Business: Our LLC will be engaged in [Briefly describe the nature of the business activities your LLC will be involved in]. 5. Management: The management structure of our LLC will operate under [Member-managed/Manager-managed]. Please note that the member(s) responsible for managing the LLC are [Names of Managing Member(s)]. 6. Effective Date: We request the effective date of our LLC formation to be [Specify the desired effective date if applicable]. 7. Duration: The LLC will have a perpetual duration unless dissolved as per the provisions outlined in the LLC Operating Agreement. In addition to the above, please find attached the necessary supporting documents, including the Certificate of Good Standing of the LLC's Organizer(s), and any relevant certificates or affidavits required by the Secretary of State. If there are any errors or omissions in the provided documents, or if any additional information is required, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address]. We kindly request that you process our LLC formation application at your earliest convenience and send any required acknowledgment or confirmation to the following address: [Your Address] [City, State, Zip Code] Thank you for your prompt attention to this matter. We look forward to receiving the approved LLC formation documents and any further instructions from your office. Sincerely, [Your Name] [Your Title, if applicable] [LLC Name]
