This form is a sample letter in Word format covering the subject matter of the title of the form.
[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date] [Employee's Name] [Employee's Address] [City, State, Zip Code] Subject: Acceptance of Resignation and Return of Company Property Dear [Employee's Name], I am writing to formally acknowledge and accept your resignation from your position at [Company Name], effective [Resignation Date]. We understand your decision and would like to express our gratitude for your valuable contributions and dedication during your tenure with us. In accordance with our company policies, we kindly request that you return all company-owned property and resources entrusted to you during your employment. This includes, but is not limited to: 1. [List of Property] — [Property Name 1— - [Property Name 2] - [Property Name 3] — [Property Name 4— - [Property Name 5] You are required to return the mentioned items in proper working condition, normal wear and tear expected, by [Last Working Day], as it is crucial for us to maintain the efficient functioning of our operations. Kindly note that any damages or missing items may result in deductions from your final paycheck. To facilitate the return process, please arrange a mutually convenient time with our [Employee Name/Department] to conduct a comprehensive inventory check before your departure. This will ensure both parties are satisfied with the completeness and condition of the returned items. Furthermore, please ensure that you remove any personal or confidential information from your electronic devices, including laptops and mobile phones, as part of our information security protocols. We believe in maintaining professional relationships with our former employees, and we wish you success in your future endeavors. We appreciate your cooperation in completing the necessary steps to ensure a smooth transition. Should you have any questions or require any assistance during this process, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address]. Thank you again for your valuable contributions to [Company Name], and we wish you all the best in your future endeavors. Sincerely, [Your Name] [Your Position] [Company Name] [Company Address] [City, State, Zip Code][Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date] [Employee's Name] [Employee's Address] [City, State, Zip Code] Subject: Acceptance of Resignation and Return of Company Property Dear [Employee's Name], I am writing to formally acknowledge and accept your resignation from your position at [Company Name], effective [Resignation Date]. We understand your decision and would like to express our gratitude for your valuable contributions and dedication during your tenure with us. In accordance with our company policies, we kindly request that you return all company-owned property and resources entrusted to you during your employment. This includes, but is not limited to: 1. [List of Property] — [Property Name 1— - [Property Name 2] - [Property Name 3] — [Property Name 4— - [Property Name 5] You are required to return the mentioned items in proper working condition, normal wear and tear expected, by [Last Working Day], as it is crucial for us to maintain the efficient functioning of our operations. Kindly note that any damages or missing items may result in deductions from your final paycheck. To facilitate the return process, please arrange a mutually convenient time with our [Employee Name/Department] to conduct a comprehensive inventory check before your departure. This will ensure both parties are satisfied with the completeness and condition of the returned items. Furthermore, please ensure that you remove any personal or confidential information from your electronic devices, including laptops and mobile phones, as part of our information security protocols. We believe in maintaining professional relationships with our former employees, and we wish you success in your future endeavors. We appreciate your cooperation in completing the necessary steps to ensure a smooth transition. Should you have any questions or require any assistance during this process, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address]. Thank you again for your valuable contributions to [Company Name], and we wish you all the best in your future endeavors. Sincerely, [Your Name] [Your Position] [Company Name] [Company Address] [City, State, Zip Code]
