This form is a sample letter in Word format covering the subject matter of the title of the form.
Dear [Employee's Name], We have received your resignation letter dated [date], informing us of your intention to step down from your position as [Job Title] at [Company Name]. After carefully considering your decision, we accept your resignation with regret, and would like to express our appreciation for your valuable contributions to the company during your tenure. As per company policy, we kindly request that you complete the necessary steps for a smooth transition during the remainder of your notice period, which is scheduled to end on [last working day]. This will include handing over all company property that is currently in your possession. Please find attached a checklist outlining the items that should be returned to the company. It is important to ensure that each item is accounted for and returned in good condition. In the event that any of the items are no longer in your possession or are damaged beyond repair, please provide us with a detailed explanation in writing. We would like to highlight specific items that must be returned: 1. Laptop/Desktop Computer: Please return the company-issued [brand and model] computer along with any accessories such as chargers, cables, and docking stations. 2. Smartphone/Tablet: Kindly return the company-provided [brand and model] smartphone or tablet, including any associated cables, chargers, and protective cases. 3. Access Cards/Keys: Return all electronic access cards, keys, or fobs that allow entry to the company premises, offices, or designated areas. 4. Company Credit Cards: If applicable, please return any corporate credit cards issued to you, along with any receipts or necessary documentation. 5. Uniforms/Workwear: Return all uniforms, safety gear, or any other specialized clothing that belongs to the company. 6. Confidential Information: Ensure that all confidential or proprietary company information, including documents, files, or electronic data, is securely deleted from any personal devices or storage mediums. Failure to return company property or ensure the confidentiality of sensitive information may result in the initiation of further action by the company. Once you have gathered all the items listed, kindly arrange a meeting with [HR department/manager] to facilitate the return process. In the meeting, we will jointly review the condition of each item and sign a formal acknowledgement of receipt. We sincerely thank you for your cooperation in returning the aforementioned property promptly and in good condition. We wish you the best of luck in your future endeavors. Should you have any questions or require further assistance, please do not hesitate to reach out to the HR department. Yours sincerely, [Your Name] [Your Title] [Company Name]Dear [Employee's Name], We have received your resignation letter dated [date], informing us of your intention to step down from your position as [Job Title] at [Company Name]. After carefully considering your decision, we accept your resignation with regret, and would like to express our appreciation for your valuable contributions to the company during your tenure. As per company policy, we kindly request that you complete the necessary steps for a smooth transition during the remainder of your notice period, which is scheduled to end on [last working day]. This will include handing over all company property that is currently in your possession. Please find attached a checklist outlining the items that should be returned to the company. It is important to ensure that each item is accounted for and returned in good condition. In the event that any of the items are no longer in your possession or are damaged beyond repair, please provide us with a detailed explanation in writing. We would like to highlight specific items that must be returned: 1. Laptop/Desktop Computer: Please return the company-issued [brand and model] computer along with any accessories such as chargers, cables, and docking stations. 2. Smartphone/Tablet: Kindly return the company-provided [brand and model] smartphone or tablet, including any associated cables, chargers, and protective cases. 3. Access Cards/Keys: Return all electronic access cards, keys, or fobs that allow entry to the company premises, offices, or designated areas. 4. Company Credit Cards: If applicable, please return any corporate credit cards issued to you, along with any receipts or necessary documentation. 5. Uniforms/Workwear: Return all uniforms, safety gear, or any other specialized clothing that belongs to the company. 6. Confidential Information: Ensure that all confidential or proprietary company information, including documents, files, or electronic data, is securely deleted from any personal devices or storage mediums. Failure to return company property or ensure the confidentiality of sensitive information may result in the initiation of further action by the company. Once you have gathered all the items listed, kindly arrange a meeting with [HR department/manager] to facilitate the return process. In the meeting, we will jointly review the condition of each item and sign a formal acknowledgement of receipt. We sincerely thank you for your cooperation in returning the aforementioned property promptly and in good condition. We wish you the best of luck in your future endeavors. Should you have any questions or require further assistance, please do not hesitate to reach out to the HR department. Yours sincerely, [Your Name] [Your Title] [Company Name]
