This form is a sample letter in Word format covering the subject matter of the title of the form.
Dear [Debtor's Name], RE: Collection Efforts for [Outstanding Amount] owed on [Invoice/Account Number] I hope this letter finds you well. We regret to inform you that as of the date of this letter, the above-mentioned amount remains outstanding on your account. Our records indicate that despite previous reminders, emails, and phone calls, we have not received payment for the goods/services provided by [Your Company Name] on [Date]. At [Your Company Name], we pride ourselves on maintaining strong relationships with our valued customers, and it is our sincere hope to resolve this matter amicably. We fully understand that unforeseen circumstances can occur, leading to temporary financial constraints. However, it is crucial to address this issue promptly to avoid any further complications. We kindly request that you remit the outstanding balance of [Outstanding Amount] within [Number of Days] days from the date of this letter. We accept payment via [Payment Methods Accepted], and you can find detailed information on how to send your payment below: Payment Options: — By Check: Please make your check payable to [Your Company Name], and write your invoice or account number on the memo line. Mail your payment to the following address: [Your Company Address]. — Online: Visit our website at [Your Company Website] and choose the "Pay Now" option. Follow the on-screen instructions to complete your payment securely. Should you require any assistance or further clarification regarding the outstanding balance, please do not hesitate to contact our dedicated Accounts Receivable team at [Phone Number] or [Email Address]. We would be more than happy to work with you in finding a mutually beneficial resolution. Please note that if we do not receive payment by [Payment Due Date], we will have no alternative but to refer this matter to our collection agency or pursue legal action, which may result in additional costs and negatively impact your credit rating. We genuinely value our business relationship and sincerely hope that this reminder will prompt a swift response from you. We believe that together, we can bring this matter to a close efficiently. Thank you for your immediate attention to this matter. We look forward to resolving this outstanding balance promptly. Yours sincerely, [Your Name] [Your Title/Position] [Your Company Name] [Your Company Address] [Your Phone Number] [Your Email Address]Dear [Debtor's Name], RE: Collection Efforts for [Outstanding Amount] owed on [Invoice/Account Number] I hope this letter finds you well. We regret to inform you that as of the date of this letter, the above-mentioned amount remains outstanding on your account. Our records indicate that despite previous reminders, emails, and phone calls, we have not received payment for the goods/services provided by [Your Company Name] on [Date]. At [Your Company Name], we pride ourselves on maintaining strong relationships with our valued customers, and it is our sincere hope to resolve this matter amicably. We fully understand that unforeseen circumstances can occur, leading to temporary financial constraints. However, it is crucial to address this issue promptly to avoid any further complications. We kindly request that you remit the outstanding balance of [Outstanding Amount] within [Number of Days] days from the date of this letter. We accept payment via [Payment Methods Accepted], and you can find detailed information on how to send your payment below: Payment Options: — By Check: Please make your check payable to [Your Company Name], and write your invoice or account number on the memo line. Mail your payment to the following address: [Your Company Address]. — Online: Visit our website at [Your Company Website] and choose the "Pay Now" option. Follow the on-screen instructions to complete your payment securely. Should you require any assistance or further clarification regarding the outstanding balance, please do not hesitate to contact our dedicated Accounts Receivable team at [Phone Number] or [Email Address]. We would be more than happy to work with you in finding a mutually beneficial resolution. Please note that if we do not receive payment by [Payment Due Date], we will have no alternative but to refer this matter to our collection agency or pursue legal action, which may result in additional costs and negatively impact your credit rating. We genuinely value our business relationship and sincerely hope that this reminder will prompt a swift response from you. We believe that together, we can bring this matter to a close efficiently. Thank you for your immediate attention to this matter. We look forward to resolving this outstanding balance promptly. Yours sincerely, [Your Name] [Your Title/Position] [Your Company Name] [Your Company Address] [Your Phone Number] [Your Email Address]
