Hennepin Minnesota Sample Letter for Return of Overpayment to Client

• Category: Letters - Legal - Corporations
• State: Multi-State
• County: Hennepin
• Control #: US-0041LTR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. Subject: Request for Return of Overpayment — Hennepin Minnesota Overpayment Refund Letter Dear [Client's Name], I hope this letter finds you well. We would like to bring to your attention an error that occurred during the recent payment process. It has come to our attention that an overpayment of [dollar amount] was inadvertently made on your account for invoice [invoice number] dated [invoice date]. We sincerely apologize for any inconvenience this may have caused and assure you that we are dedicated to rectifying this situation promptly. As a result, we kindly request your assistance in returning the excess payment as soon as possible. The details of the overpayment are as follows: — Invoice Number: [Invoice Number— - Invoice Date: [Invoice Date] — Overpayment Amount: [Overpayment Amount] To initiate the return of the overpayment, we request you to kindly remit the excess amount either by issuing a check payable to [Your Company Name] or through an electronic funds transfer (EFT) to the following account: Bank Name: [Bank Name] Account Holder: [Your Company Name] Account Number: [Account Number] Routing Number: [Routing Number] Please note that it is crucial to include the reference "Overpayment Refund — [Your Company Name]" in the memo section of the check or transaction to ensure swift reconciliation on our end. If you choose to issue a check, please mail it to the following address: [Your Company Name] [Your Company Address] [City, State, Zip Code] In case an EFT is preferred, kindly notify us of the transaction reference number, the date of transfer, and the exact amount so that we can promptly locate and match the transaction in our records. Should you have any questions or require further information, please feel free to contact our dedicated customer service team at [Customer Service Phone Number] or [Customer Service Email Address]. We are committed to resolving this matter quickly and efficiently. We appreciate your cooperation in this matter and apologize once again for any inconvenience caused. Thank you for your prompt attention to this request. Yours sincerely, [Your Name] [Your Title/Position] [Your Company Name]

Subject: Request for Return of Overpayment — Hennepin Minnesota Overpayment Refund Letter Dear [Client's Name], I hope this letter finds you well. We would like to bring to your attention an error that occurred during the recent payment process. It has come to our attention that an overpayment of [dollar amount] was inadvertently made on your account for invoice [invoice number] dated [invoice date]. We sincerely apologize for any inconvenience this may have caused and assure you that we are dedicated to rectifying this situation promptly. As a result, we kindly request your assistance in returning the excess payment as soon as possible. The details of the overpayment are as follows: — Invoice Number: [Invoice Number— - Invoice Date: [Invoice Date] — Overpayment Amount: [Overpayment Amount] To initiate the return of the overpayment, we request you to kindly remit the excess amount either by issuing a check payable to [Your Company Name] or through an electronic funds transfer (EFT) to the following account: Bank Name: [Bank Name] Account Holder: [Your Company Name] Account Number: [Account Number] Routing Number: [Routing Number] Please note that it is crucial to include the reference "Overpayment Refund — [Your Company Name]" in the memo section of the check or transaction to ensure swift reconciliation on our end. If you choose to issue a check, please mail it to the following address: [Your Company Name] [Your Company Address] [City, State, Zip Code] In case an EFT is preferred, kindly notify us of the transaction reference number, the date of transfer, and the exact amount so that we can promptly locate and match the transaction in our records. Should you have any questions or require further information, please feel free to contact our dedicated customer service team at [Customer Service Phone Number] or [Customer Service Email Address]. We are committed to resolving this matter quickly and efficiently. We appreciate your cooperation in this matter and apologize once again for any inconvenience caused. Thank you for your prompt attention to this request. Yours sincerely, [Your Name] [Your Title/Position] [Your Company Name]