Nassau New York Sample Letter for Return of Overpayment to Client

• Category: Letters - Legal - Corporations
• State: Multi-State
• County: Nassau
• Control #: US-0041LTR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. Sample Letter for Return of Overpayment to Client [Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date] [Client's Name] [Client's Address] [City, State, Zip Code] Subject: Reimbursement of Overpayment Dear [Client's Name], I hope this letter finds you well. I am writing to inform you that during a recent review of our financial records, it has come to our attention that an overpayment was made on your account. We sincerely apologize for any inconvenience caused by this error and would like to rectify the situation promptly. According to our records, a payment of [amount] was made on [date] for invoice number [invoice number]. However, upon further analysis, it has been determined that the actual balance due was [correct amount]. Therefore, we are refunding the overpayment amount of [overpayment amount] to you. To expedite the reimbursement process, we would appreciate it if you could confirm your preferred method of receiving the refund. You have the option of choosing between: 1. Direct Bank Transfer: Please provide us with your bank account details, including the account holder's name, bank name, account number, and routing number. 2. Company Check: If you prefer to receive a physical check, please provide us with the mailing address to which we should send it. 3. Credit Card Refund: If the overpayment was made via a credit card transaction, please let us know the credit card details we should use for the refund, including the card number, expiration date, and the name on the card. Once we receive your preferred method of reimbursement, we will process the refund as soon as possible. Please note that we are committed to ensuring complete transparency and accuracy in our financial transactions. We assure you that we have taken the necessary steps to prevent such an error from occurring again in the future. Should you have any questions or concerns regarding this matter, please do not hesitate to contact our accounting department at [phone number] or via email at [email address]. Thank you for your understanding and cooperation in this matter. We value your continued partnership and aim to maintain a long-lasting business relationship. Yours sincerely, [Your Name] [Your Title/Position] [Company Name]

Sample Letter for Return of Overpayment to Client [Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date] [Client's Name] [Client's Address] [City, State, Zip Code] Subject: Reimbursement of Overpayment Dear [Client's Name], I hope this letter finds you well. I am writing to inform you that during a recent review of our financial records, it has come to our attention that an overpayment was made on your account. We sincerely apologize for any inconvenience caused by this error and would like to rectify the situation promptly. According to our records, a payment of [amount] was made on [date] for invoice number [invoice number]. However, upon further analysis, it has been determined that the actual balance due was [correct amount]. Therefore, we are refunding the overpayment amount of [overpayment amount] to you. To expedite the reimbursement process, we would appreciate it if you could confirm your preferred method of receiving the refund. You have the option of choosing between: 1. Direct Bank Transfer: Please provide us with your bank account details, including the account holder's name, bank name, account number, and routing number. 2. Company Check: If you prefer to receive a physical check, please provide us with the mailing address to which we should send it. 3. Credit Card Refund: If the overpayment was made via a credit card transaction, please let us know the credit card details we should use for the refund, including the card number, expiration date, and the name on the card. Once we receive your preferred method of reimbursement, we will process the refund as soon as possible. Please note that we are committed to ensuring complete transparency and accuracy in our financial transactions. We assure you that we have taken the necessary steps to prevent such an error from occurring again in the future. Should you have any questions or concerns regarding this matter, please do not hesitate to contact our accounting department at [phone number] or via email at [email address]. Thank you for your understanding and cooperation in this matter. We value your continued partnership and aim to maintain a long-lasting business relationship. Yours sincerely, [Your Name] [Your Title/Position] [Company Name]