Oakland Michigan Sample Letter for Return of Overpayment to Client

• Category: Letters - Legal - Corporations
• State: Multi-State
• County: Oakland
• Control #: US-0041LTR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. [Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Client's Name] [Client's Address] [City, State, ZIP] Subject: Return of Overpayment Dear [Client's Name], I hope this letter finds you in good health and high spirits. It has come to my attention that there has been an overpayment made by you towards the services rendered by our company, [Your Company Name]. We value your trust and loyalty, and it is our utmost priority to maintain transparency and integrity in all financial transactions. Upon thorough review of our records, we have identified the overpayment of [amount], which was credited to your account on [date]. We sincerely apologize for this oversight and would like to promptly return the excess funds to you. To ensure the return process is conducted smoothly, we kindly request your assistance in providing us with the following details: 1. Current Mailing Address: — Street Address— - City: - State: - ZIP Code: 2. Preferred Return Method: — Check— - Electronic Fund Transfer (EFT): — Other (please specify): Please review the above information carefully and contact our office at [your phone number] or via email at [your email address] within [number of days, e.g., 15 days] to confirm your choice of return method and provide all the necessary details. We assure you that your personal information will be handled with the utmost confidentiality and used solely for the purpose of ensuring a seamless return process. Furthermore, we will make every effort to expedite the return of funds and keep you informed of the progress. In the unfortunate event that we do not hear from you within the specified timeframe, we will assume your preference for a return by check and proceed accordingly, using the address on file. Should there be any discrepancies or concerns regarding this matter, please do not hesitate to contact us immediately. Once again, we sincerely apologize for any inconvenience caused and appreciate your understanding. We value your business and remain committed to providing you with the highest level of service. Thank you for your prompt attention to this matter. We look forward to hearing from you soon. Yours sincerely, [Your Name] [Your Title] [Your Company Name]

[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Client's Name] [Client's Address] [City, State, ZIP] Subject: Return of Overpayment Dear [Client's Name], I hope this letter finds you in good health and high spirits. It has come to my attention that there has been an overpayment made by you towards the services rendered by our company, [Your Company Name]. We value your trust and loyalty, and it is our utmost priority to maintain transparency and integrity in all financial transactions. Upon thorough review of our records, we have identified the overpayment of [amount], which was credited to your account on [date]. We sincerely apologize for this oversight and would like to promptly return the excess funds to you. To ensure the return process is conducted smoothly, we kindly request your assistance in providing us with the following details: 1. Current Mailing Address: — Street Address— - City: - State: - ZIP Code: 2. Preferred Return Method: — Check— - Electronic Fund Transfer (EFT): — Other (please specify): Please review the above information carefully and contact our office at [your phone number] or via email at [your email address] within [number of days, e.g., 15 days] to confirm your choice of return method and provide all the necessary details. We assure you that your personal information will be handled with the utmost confidentiality and used solely for the purpose of ensuring a seamless return process. Furthermore, we will make every effort to expedite the return of funds and keep you informed of the progress. In the unfortunate event that we do not hear from you within the specified timeframe, we will assume your preference for a return by check and proceed accordingly, using the address on file. Should there be any discrepancies or concerns regarding this matter, please do not hesitate to contact us immediately. Once again, we sincerely apologize for any inconvenience caused and appreciate your understanding. We value your business and remain committed to providing you with the highest level of service. Thank you for your prompt attention to this matter. We look forward to hearing from you soon. Yours sincerely, [Your Name] [Your Title] [Your Company Name]