Wake North Carolina Sample Letter for Return of Overpayment to Client

• Category: Letters - Legal - Corporations
• State: Multi-State
• County: Wake
• Control #: US-0041LTR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. Subject: Important Notice: Return of Overpayment — Wake, North Carolina Dear [Client's Name], We hope this message finds you well. We are writing to address an issue regarding an overpayment that has been identified in your account with [company name]. It has come to our attention that an inadvertent error occurred, resulting in an excess deduction from your recent invoice dated [invoice date]. We value our relationship with you and are committed to maintaining transparency and fairness in all financial matters. Therefore, we have initiated the process of refunding the overpaid amount back to your account in a prompt manner. Details of the overpayment are as follows: Invoice Number: [Invoice Number] Amount Paid: [Total Amount] Amount Overpaid: [Overpaid Amount] Invoice Date: [Invoice Date] Our records indicate that an overpayment of [Overpaid Amount] has been credited to your account, which is solely due to a processing error on our part. We sincerely apologize for any inconvenience or confusion this may have caused. To ensure the return of the overpayment, please kindly provide us with your preferred method for refund. We offer three convenient options for you to choose from: 1. Direct Deposit: If you wish to receive the refund directly into your bank account, please provide us with the following details: — Bank Name— - Account Holder's Name: - Account Number: — Routing Number: 2. Company Check: If you prefer a physical check to be mailed to your address, please confirm the mailing details by replying to this email: — Name— - Mailing Address: 3. Credit Balance: If you would rather keep the overpaid amount as a credit towards future invoices with us, please let us know, and we will adjust your account accordingly. Please be assured that we are taking all necessary steps to rectify this issue promptly, and we sincerely apologize for any inconvenience or confusion this may have caused you. Should you have any questions or require further assistance, we encourage you to reach out to our accounts department at [phone number] or [email address]. Our team will be more than happy to assist you in resolving this matter. We appreciate your understanding and cooperation in this regard. Thank you for your continued trust and support as a valued client of [company name]. Warm regards, [Your Name] [Your Position] [Company Name]

Subject: Important Notice: Return of Overpayment — Wake, North Carolina Dear [Client's Name], We hope this message finds you well. We are writing to address an issue regarding an overpayment that has been identified in your account with [company name]. It has come to our attention that an inadvertent error occurred, resulting in an excess deduction from your recent invoice dated [invoice date]. We value our relationship with you and are committed to maintaining transparency and fairness in all financial matters. Therefore, we have initiated the process of refunding the overpaid amount back to your account in a prompt manner. Details of the overpayment are as follows: Invoice Number: [Invoice Number] Amount Paid: [Total Amount] Amount Overpaid: [Overpaid Amount] Invoice Date: [Invoice Date] Our records indicate that an overpayment of [Overpaid Amount] has been credited to your account, which is solely due to a processing error on our part. We sincerely apologize for any inconvenience or confusion this may have caused. To ensure the return of the overpayment, please kindly provide us with your preferred method for refund. We offer three convenient options for you to choose from: 1. Direct Deposit: If you wish to receive the refund directly into your bank account, please provide us with the following details: — Bank Name— - Account Holder's Name: - Account Number: — Routing Number: 2. Company Check: If you prefer a physical check to be mailed to your address, please confirm the mailing details by replying to this email: — Name— - Mailing Address: 3. Credit Balance: If you would rather keep the overpaid amount as a credit towards future invoices with us, please let us know, and we will adjust your account accordingly. Please be assured that we are taking all necessary steps to rectify this issue promptly, and we sincerely apologize for any inconvenience or confusion this may have caused you. Should you have any questions or require further assistance, we encourage you to reach out to our accounts department at [phone number] or [email address]. Our team will be more than happy to assist you in resolving this matter. We appreciate your understanding and cooperation in this regard. Thank you for your continued trust and support as a valued client of [company name]. Warm regards, [Your Name] [Your Position] [Company Name]