Dunning Letter Sample

• Category: Letters - Legal - Collections
• State: Multi-State
• County: Queens
• Control #: US-0089LTR
• Format: Word; Rich Text

Description what is a dunning letter

Sample Letter for Past Due Balance [Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient Name] [Recipient Address] [City, State, ZIP] Subject: Past Due Balance Notice — Account #[Account Number] Dear [Recipient Name], I hope this letter finds you in good health and high spirits. I am writing to you today in regard to the outstanding balance on your account, which is now past due. This letter serves as a formal notification regarding the amount owed to [Your Company/Organization]. We understand that there may have been unforeseen circumstances causing a delay in your payment. However, it is important to address this matter promptly to avoid any further inconvenience. Attached is a breakdown of the outstanding balance along with the corresponding invoice number and due date. It is our commitment to provide exceptional services to our valued clients, including yourself. Therefore, we kindly request you to remit the outstanding balance of $[Amount Due] no later than [Due Date] to avoid any penalty or late fees from being applied to your account. We offer various convenient payment options to expedite the settlement process. You can choose to pay online through our secure online payment portal, mail a check to the address mentioned above, or call our dedicated customer service team at [Customer Service Number] for further assistance. We value your satisfaction and would be willing to assist you in any way we can. If you foresee any difficulties in settling the entire outstanding balance promptly, please reach out to us, so we can explore alternative payment arrangements based on your circumstances. Please be advised that failure to remit the payment or initiate communication within [X] days from the receipt of this letter may result in further collection efforts, which could impact your credit score and potentially lead to legal actions. We remain committed to maintaining a positive client relationship and providing exceptional services in the future. Please do not hesitate to reach out with any questions or concerns you might have. We appreciate your attention to this matter and look forward to a prompt resolution. Thank you for your immediate attention in this regard. Sincerely, [Your Name] [Your Company/Organization] [Your Contact Information] --- Various types of Queens New York Sample Letters for Past Due Balance can include: 1. Reminder Letter: This is an initial gentle reminder sent to inform the recipient about their overdue payment and request prompt settlement. 2. Formal Past Due Notice: As the name suggests, this letter is a formal notification alerting the recipient about the outstanding balance, emphasizing the due date, and possible consequences of non-payment. 3. Final Demand Letter: Should the initial reminders and past due notices fail to elicit a response, a final demand letter is sent, which outlines the potential consequences of non-payment and the initiation of further collection efforts. 4. Payment Plan Agreement Letter: In cases where the debtor demonstrates a willingness to settle their balance but requests a payment plan, a letter outlining the agreed-upon terms and conditions can be sent to formalize the arrangement. These letters are designed to ensure effective communication and facilitate the prompt resolution of past due balances in Queens, New York.

[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient Name] [Recipient Address] [City, State, ZIP] Subject: Past Due Balance Notice — Account #[Account Number] Dear [Recipient Name], I hope this letter finds you in good health and high spirits. I am writing to you today in regard to the outstanding balance on your account, which is now past due. This letter serves as a formal notification regarding the amount owed to [Your Company/Organization]. We understand that there may have been unforeseen circumstances causing a delay in your payment. However, it is important to address this matter promptly to avoid any further inconvenience. Attached is a breakdown of the outstanding balance along with the corresponding invoice number and due date. It is our commitment to provide exceptional services to our valued clients, including yourself. Therefore, we kindly request you to remit the outstanding balance of $[Amount Due] no later than [Due Date] to avoid any penalty or late fees from being applied to your account. We offer various convenient payment options to expedite the settlement process. You can choose to pay online through our secure online payment portal, mail a check to the address mentioned above, or call our dedicated customer service team at [Customer Service Number] for further assistance. We value your satisfaction and would be willing to assist you in any way we can. If you foresee any difficulties in settling the entire outstanding balance promptly, please reach out to us, so we can explore alternative payment arrangements based on your circumstances. Please be advised that failure to remit the payment or initiate communication within [X] days from the receipt of this letter may result in further collection efforts, which could impact your credit score and potentially lead to legal actions. We remain committed to maintaining a positive client relationship and providing exceptional services in the future. Please do not hesitate to reach out with any questions or concerns you might have. We appreciate your attention to this matter and look forward to a prompt resolution. Thank you for your immediate attention in this regard. Sincerely, [Your Name] [Your Company/Organization] [Your Contact Information] --- Various types of Queens New York Sample Letters for Past Due Balance can include: 1. Reminder Letter: This is an initial gentle reminder sent to inform the recipient about their overdue payment and request prompt settlement. 2. Formal Past Due Notice: As the name suggests, this letter is a formal notification alerting the recipient about the outstanding balance, emphasizing the due date, and possible consequences of non-payment. 3. Final Demand Letter: Should the initial reminders and past due notices fail to elicit a response, a final demand letter is sent, which outlines the potential consequences of non-payment and the initiation of further collection efforts. 4. Payment Plan Agreement Letter: In cases where the debtor demonstrates a willingness to settle their balance but requests a payment plan, a letter outlining the agreed-upon terms and conditions can be sent to formalize the arrangement. These letters are designed to ensure effective communication and facilitate the prompt resolution of past due balances in Queens, New York.