Philadelphia Pennsylvania Sample Letter for Overdue Payment Reminder Sample Letter

• Category: Letters - Nonlegal - Reminder
• State: Multi-State
• County: Philadelphia
• Control #: US-0138LR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. Subject: Urgent Reminder: Overdue Payment Notice for Invoice #[Invoice Number] Dear [Customer's Name], We hope this letter finds you well. This correspondence is in regard to the outstanding payment of [Amount] for the invoice #[Invoice Number] issued on [Invoice Date], which is now [Number of Days] days overdue. As a valued customer of [Your Company Name], we understand that unforeseen circumstances or administrative oversights may sometimes cause delays in settling invoices. However, it is important for us to maintain a healthy financial relationship and ensure timely payments for the goods or services provided. Your prompt attention to this matter would be greatly appreciated. We kindly request that you remit the outstanding payment within the next [Number of Days for Payment] days to avoid any inconveniences or potential disruptions to our ongoing services. The total outstanding amount, including any late fees or interest that may apply, currently stands at [Total Amount Due]. To ease the payment process, we have provided multiple methods for remittance: 1. Online Payment: You can conveniently settle your payment online by visiting our secure payment portal at [Website URL]. Please log in using your account details, and follow the instructions to complete the transaction. 2. Direct Bank Transfer: Transfer the outstanding amount to our company bank account [Bank Name, Account Number, and Routing Number]. Kindly include the invoice number in the reference section to avoid any confusion in the payment allocation process. 3. Check Payment: If you prefer to pay by check, please make it payable to [Company Name], and mail it to [Company Address]. Don't forget to mention the invoice number on the back of the check to ensure accurate processing. Please note that failure to honor the payment commitment by the aforementioned deadline may result in further actions, including additional late fees, interest charges, and potential involvement of a collection agency. We genuinely hope it does not come to that, as we prefer to maintain a mutually beneficial relationship with our esteemed customers. If you have already made the payment, we apologize for any inconvenience caused and request you to kindly disregard this reminder. However, if you have any doubts, require further clarification, or wish to discuss your payment options, please feel free to contact our accounts receivable department at [Phone Number] or [Email Address]. Our dedicated team members will be more than pleased to assist you. Thank you for your immediate attention to this matter. We value your loyalty and trust in our services and look forward to promptly receiving your payment. Wishing you a prosperous day. Warm regards, [Your Name] [Your Company Name] [Your Contact Information]

Subject: Urgent Reminder: Overdue Payment Notice for Invoice #[Invoice Number] Dear [Customer's Name], We hope this letter finds you well. This correspondence is in regard to the outstanding payment of [Amount] for the invoice #[Invoice Number] issued on [Invoice Date], which is now [Number of Days] days overdue. As a valued customer of [Your Company Name], we understand that unforeseen circumstances or administrative oversights may sometimes cause delays in settling invoices. However, it is important for us to maintain a healthy financial relationship and ensure timely payments for the goods or services provided. Your prompt attention to this matter would be greatly appreciated. We kindly request that you remit the outstanding payment within the next [Number of Days for Payment] days to avoid any inconveniences or potential disruptions to our ongoing services. The total outstanding amount, including any late fees or interest that may apply, currently stands at [Total Amount Due]. To ease the payment process, we have provided multiple methods for remittance: 1. Online Payment: You can conveniently settle your payment online by visiting our secure payment portal at [Website URL]. Please log in using your account details, and follow the instructions to complete the transaction. 2. Direct Bank Transfer: Transfer the outstanding amount to our company bank account [Bank Name, Account Number, and Routing Number]. Kindly include the invoice number in the reference section to avoid any confusion in the payment allocation process. 3. Check Payment: If you prefer to pay by check, please make it payable to [Company Name], and mail it to [Company Address]. Don't forget to mention the invoice number on the back of the check to ensure accurate processing. Please note that failure to honor the payment commitment by the aforementioned deadline may result in further actions, including additional late fees, interest charges, and potential involvement of a collection agency. We genuinely hope it does not come to that, as we prefer to maintain a mutually beneficial relationship with our esteemed customers. If you have already made the payment, we apologize for any inconvenience caused and request you to kindly disregard this reminder. However, if you have any doubts, require further clarification, or wish to discuss your payment options, please feel free to contact our accounts receivable department at [Phone Number] or [Email Address]. Our dedicated team members will be more than pleased to assist you. Thank you for your immediate attention to this matter. We value your loyalty and trust in our services and look forward to promptly receiving your payment. Wishing you a prosperous day. Warm regards, [Your Name] [Your Company Name] [Your Contact Information]