Houston Texas Sample Letter containing additional Responses or Clarifications to Requests for Production of Documents

• Category: Letters - Legal - Discovery
• State: Multi-State
• City: Houston
• Control #: US-0156LTR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Address] [City, State, ZIP Code] Re: Additional Responses and Clarifications to Requests for Production of Documents Dear [Recipient's Name], I hope this letter finds you in good health and spirits. I am writing in response to your requests for production of documents, dated [insert date]. I appreciate the opportunity to provide further responses and clarifications to ensure a comprehensive understanding of the matter at hand. 1. Request for Production of Documents #[insert number] I have reviewed your initial request, and I apologize for any oversight or ambiguity in my previous response. I would like to provide the following additional responses: — Documents pertaining to [specific keyword]: In addition to the previously submitted documents, I have located [describe the new documents, their relevance, and location]. These documents further support our position and provide a deeper insight into the matter. — Complementary records/information: As per your request, please find enclosed [describe new documents, records, or information] that were inadvertently omitted from our initial production. These materials provide further context to assist in your review. — Documents withheld on grounds of privilege: Upon re-evaluation, we have identified [describe the newly identified privileged documents] as privileged and withhold them from production based on attorney-client privilege or other applicable privileges. I have taken all necessary steps to ensure full compliance with your request. If you require any specific format or organization for the documents, please inform us, and we will gladly accommodate your needs. 2. Request for Clarification of Requests for Production of Documents #[insert number] In response to your request for clarification, I have outlined the following points for your convenience: — Clarification #[insert number]: The requested [specify document or information] is not within our possession, custody, or control. Despite a diligent search, we have been unable to locate these items. Therefore, we regretfully inform you that we are unable to produce them. — Clarification #[insert number]: To clarify the scope of the request, the term [specific keyword] should be understood to include [explain the intended interpretation to avoid ambiguity] within its connotation. — Clarification #[insert number]: We have made reasonable efforts to identify and collect the relevant documents within the specified timeframe. However, due to the complexity of this matter and the voluminous data involved, we require an extension of [specify duration] to complete this production. We assure you that every effort is being made to expedite this process. I trust that these additional responses and clarifications will assist in facilitating a more efficient review of the case. Should you have any further questions or concerns, please do not hesitate to contact me at [your phone number] or [your email address]. Thank you for your patience and understanding. I look forward to your prompt response. Yours sincerely, [Your Name]

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Address] [City, State, ZIP Code] Re: Additional Responses and Clarifications to Requests for Production of Documents Dear [Recipient's Name], I hope this letter finds you in good health and spirits. I am writing in response to your requests for production of documents, dated [insert date]. I appreciate the opportunity to provide further responses and clarifications to ensure a comprehensive understanding of the matter at hand. 1. Request for Production of Documents #[insert number] I have reviewed your initial request, and I apologize for any oversight or ambiguity in my previous response. I would like to provide the following additional responses: — Documents pertaining to [specific keyword]: In addition to the previously submitted documents, I have located [describe the new documents, their relevance, and location]. These documents further support our position and provide a deeper insight into the matter. — Complementary records/information: As per your request, please find enclosed [describe new documents, records, or information] that were inadvertently omitted from our initial production. These materials provide further context to assist in your review. — Documents withheld on grounds of privilege: Upon re-evaluation, we have identified [describe the newly identified privileged documents] as privileged and withhold them from production based on attorney-client privilege or other applicable privileges. I have taken all necessary steps to ensure full compliance with your request. If you require any specific format or organization for the documents, please inform us, and we will gladly accommodate your needs. 2. Request for Clarification of Requests for Production of Documents #[insert number] In response to your request for clarification, I have outlined the following points for your convenience: — Clarification #[insert number]: The requested [specify document or information] is not within our possession, custody, or control. Despite a diligent search, we have been unable to locate these items. Therefore, we regretfully inform you that we are unable to produce them. — Clarification #[insert number]: To clarify the scope of the request, the term [specific keyword] should be understood to include [explain the intended interpretation to avoid ambiguity] within its connotation. — Clarification #[insert number]: We have made reasonable efforts to identify and collect the relevant documents within the specified timeframe. However, due to the complexity of this matter and the voluminous data involved, we require an extension of [specify duration] to complete this production. We assure you that every effort is being made to expedite this process. I trust that these additional responses and clarifications will assist in facilitating a more efficient review of the case. Should you have any further questions or concerns, please do not hesitate to contact me at [your phone number] or [your email address]. Thank you for your patience and understanding. I look forward to your prompt response. Yours sincerely, [Your Name]