Phoenix Arizona Sample Letter containing additional Responses or Clarifications to Requests for Production of Documents

• Category: Letters - Legal - Discovery
• State: Multi-State
• City: Phoenix
• Control #: US-0156LTR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. Dear [Recipient's Name], Re: Additional Responses and Clarifications to Requests for Production of Documents I hope this letter finds you in good health. I am writing in response to your recent requests for production of documents, as outlined in your correspondence dated [date]. Please find enclosed the additional responses and clarifications you requested, specifically pertaining to the following documents: 1. Employment Contracts: — The provided employment contracts include those of full-time employees hired between [start date] and [end date]. — We have included both current and expired contracts, displaying the terms and conditions applicable during the respective periods. — Please note that some contracts may contain confidential information, and we kindly request that these documents be kept strictly confidential. 2. Financial Records: — The financial records provided cover the fiscal years [year1] to [year2], inclusive. — You will find income statements, balance sheets, cash flow statements, and general ledger entries for the specified period. — We have included records for all relevant subsidiaries and divisions operating within Phoenix, Arizona. 3. Safety Reports: — Enclosed are the safety reports for our Phoenix, Arizona facility for the past five years. — These reports detail any incidents, accidents, hazard assessments, and corresponding corrective actions implemented. — We have redacted any personally identifiable information from these reports to ensure compliance with privacy regulations. In addition to the provided documents, we would like to clarify the following points: a. Data Retention Policy: — Our company follows a standard data retention policy, which specifies that employment contracts will be maintained for a period of seven years after their expiration or termination. — Financial records are retained for a period of ten years following the end of the fiscal year to which they pertain. — Safety reports are kept indefinitely, as per industry regulations. b. Confidential Information: — Any documents labeled as "confidential" contain proprietary information and trade secrets. We request that you handle and store such documents with appropriate confidentiality precautions. c. Document Authentication: — All provided documents are true and accurate representations of the original records in our possession. — Should you require further authentication or verification, we are open to arranging a mutually agreed-upon method. Please review the enclosed documents and contact us should you have any further questions or require additional information. We are committed to cooperating fully and promptly in this matter. Thank you for your attention to this request. Yours sincerely, [Your Name] [Your Title] [Company Name] [Company Address] [City, State, ZIP Code] [Phone Number] [Email Address] Keywords: Phoenix Arizona, sample letter, additional responses, clarifications, requests for production of documents, employment contracts, financial records, safety reports, data retention policy, confidential information, document authentication.

Dear [Recipient's Name], Re: Additional Responses and Clarifications to Requests for Production of Documents I hope this letter finds you in good health. I am writing in response to your recent requests for production of documents, as outlined in your correspondence dated [date]. Please find enclosed the additional responses and clarifications you requested, specifically pertaining to the following documents: 1. Employment Contracts: — The provided employment contracts include those of full-time employees hired between [start date] and [end date]. — We have included both current and expired contracts, displaying the terms and conditions applicable during the respective periods. — Please note that some contracts may contain confidential information, and we kindly request that these documents be kept strictly confidential. 2. Financial Records: — The financial records provided cover the fiscal years [year1] to [year2], inclusive. — You will find income statements, balance sheets, cash flow statements, and general ledger entries for the specified period. — We have included records for all relevant subsidiaries and divisions operating within Phoenix, Arizona. 3. Safety Reports: — Enclosed are the safety reports for our Phoenix, Arizona facility for the past five years. — These reports detail any incidents, accidents, hazard assessments, and corresponding corrective actions implemented. — We have redacted any personally identifiable information from these reports to ensure compliance with privacy regulations. In addition to the provided documents, we would like to clarify the following points: a. Data Retention Policy: — Our company follows a standard data retention policy, which specifies that employment contracts will be maintained for a period of seven years after their expiration or termination. — Financial records are retained for a period of ten years following the end of the fiscal year to which they pertain. — Safety reports are kept indefinitely, as per industry regulations. b. Confidential Information: — Any documents labeled as "confidential" contain proprietary information and trade secrets. We request that you handle and store such documents with appropriate confidentiality precautions. c. Document Authentication: — All provided documents are true and accurate representations of the original records in our possession. — Should you require further authentication or verification, we are open to arranging a mutually agreed-upon method. Please review the enclosed documents and contact us should you have any further questions or require additional information. We are committed to cooperating fully and promptly in this matter. Thank you for your attention to this request. Yours sincerely, [Your Name] [Your Title] [Company Name] [Company Address] [City, State, ZIP Code] [Phone Number] [Email Address] Keywords: Phoenix Arizona, sample letter, additional responses, clarifications, requests for production of documents, employment contracts, financial records, safety reports, data retention policy, confidential information, document authentication.