Chicago Illinois Sample Letter for Disputed Balance Notice

• Category: Letters - Nonlegal - Customers
• State: Multi-State
• City: Chicago
• Control #: US-0159LR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Address] [City, State, ZIP Code] Subject: Disputed Balance Notice Dear [Recipient's Name], I hope this letter finds you well. I am writing to bring to your attention a disputed balance listed on my account with [Company/Organization Name]. My account number is [Account Number] and the disputed balance amounts to [Amount]. I have taken the time to thoroughly review the transactions on my account and have identified an inconsistency that has led to this disputed balance. Upon [Date of Transaction], I encountered an unexpected charge of [Amount] that was not authorized or recognized by me. I have attached copies of the relevant documents to support my claim. To further emphasize the authenticity of my concern, I have contacted my bank and filed a dispute claim regarding the said transaction. They have confirmed that the funds were indeed withdrawn from my account without my consent. Consequently, I kindly request your immediate attention and cooperation in resolving this matter as soon as possible. Please provide an explanation for the charge in question and the supporting documentation proving its validity. If, upon reviewing the evidence, you find any inaccuracies or discrepancies, I request that you take proactive steps in rectifying this error. This may include adjusting my account balance accordingly, removing the unauthorized charge completely, or providing a suitable adjustment strategy. Furthermore, I expect you to refrain from reporting this disputed balance to credit bureaus or taking any legal actions against me until this matter gets resolved. Such actions would not only be unjust but also violate my rights as a consumer. I trust that [Company/Organization Name] values its customers and will promptly address this issue. I anticipate a timely resolution within [give a reasonable time frame, e.g., 14 days] of receiving this letter. Should you need any additional information, kindly contact me via email at [Your Email Address] or by phone at [Your Phone Number]. Thank you for your attention to this matter. I look forward to your prompt response and an amicable resolution to this dispute. Sincerely, [Your Name]

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Address] [City, State, ZIP Code] Subject: Disputed Balance Notice Dear [Recipient's Name], I hope this letter finds you well. I am writing to bring to your attention a disputed balance listed on my account with [Company/Organization Name]. My account number is [Account Number] and the disputed balance amounts to [Amount]. I have taken the time to thoroughly review the transactions on my account and have identified an inconsistency that has led to this disputed balance. Upon [Date of Transaction], I encountered an unexpected charge of [Amount] that was not authorized or recognized by me. I have attached copies of the relevant documents to support my claim. To further emphasize the authenticity of my concern, I have contacted my bank and filed a dispute claim regarding the said transaction. They have confirmed that the funds were indeed withdrawn from my account without my consent. Consequently, I kindly request your immediate attention and cooperation in resolving this matter as soon as possible. Please provide an explanation for the charge in question and the supporting documentation proving its validity. If, upon reviewing the evidence, you find any inaccuracies or discrepancies, I request that you take proactive steps in rectifying this error. This may include adjusting my account balance accordingly, removing the unauthorized charge completely, or providing a suitable adjustment strategy. Furthermore, I expect you to refrain from reporting this disputed balance to credit bureaus or taking any legal actions against me until this matter gets resolved. Such actions would not only be unjust but also violate my rights as a consumer. I trust that [Company/Organization Name] values its customers and will promptly address this issue. I anticipate a timely resolution within [give a reasonable time frame, e.g., 14 days] of receiving this letter. Should you need any additional information, kindly contact me via email at [Your Email Address] or by phone at [Your Phone Number]. Thank you for your attention to this matter. I look forward to your prompt response and an amicable resolution to this dispute. Sincerely, [Your Name]