Fulton Georgia Sample Letter for Disputed Balance Notice

• Category: Letters - Nonlegal - Customers
• State: Multi-State
• County: Fulton
• Control #: US-0159LR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. [Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Address] [City, State, ZIP] Subject: Dispute of Balance Notice — Account No. [Account Number] Dear [Recipient's Name], I hope this letter finds you well. I am writing to bring to your attention a disputed balance on my account with [Company/Organization Name]. After reviewing my records and the recent statements, I have noticed discrepancies in the outstanding balance currently being claimed by your company. To provide you with the necessary details for conducting a thorough investigation into this matter, I would like to outline the specific points of disagreement: 1. Inaccurate Billing Charges: Upon reviewing the billing statements for the past three months, I have identified certain charges that do not align with the agreed-upon terms and services provided. These charges include [mention specific charges/fees], which were never discussed or authorized by me. 2. Calculation Errors: The balances presented in the statements seem to be miscalculated. I have meticulously kept records of each payment made towards the account and cross-checked it with the amounts indicated in the statements. The total outstanding balance mentioned does not reconcile with my calculations. 3. Unsatisfactory Resolution Attempts: I have tried to resolve this matter by contacting your customer service department on [date(s)] via phone and email. Unfortunately, none of my attempts to address these concerns and seek clarification have been fruitful, leaving me with no alternative but to formally dispute the balance. 4. Supporting Documents: Enclosed with this letter are copies of all relevant documents, including bank statements, receipts, and any other documentation that substantiates my claim. Kindly review them carefully to gain a comprehensive understanding of the discrepancies. After a thorough examination of the aforementioned points and a prompt resolution of this matter, it is my expectation that the disputed balance will be corrected or completely removed from my account. Additionally, I kindly request the following actions to be taken within [specify a reasonable timeframe, e.g., 30 days]: 1. A thorough investigation into the disputed charges and balance discrepancy. 2. A written response acknowledging the receipt of this letter and initiation of the investigation. 3. A temporary hold on any collection activities related to the disputed balance during the investigation process. 4. A prompt resolution of the dispute and a detailed explanation of your findings and subsequent actions taken. I believe in resolving this matter amicably and avoiding any unnecessary escalations. However, rest assured that I am fully aware of my consumer rights and the available legal options should the need arise. Please consider this letter as my formal notification under the Fair Credit Reporting Act (FCRA) and the Fair Debt Collection Practices Act (FD CPA). I anticipate your prompt and sincere attention to this matter. You may reach me at [phone number] or [email address] for any further communication or clarification required. Thank you for your immediate attention to this dispute. I trust that we can resolve this matter in a timely and fair manner. Sincerely, [Your Name]

[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Address] [City, State, ZIP] Subject: Dispute of Balance Notice — Account No. [Account Number] Dear [Recipient's Name], I hope this letter finds you well. I am writing to bring to your attention a disputed balance on my account with [Company/Organization Name]. After reviewing my records and the recent statements, I have noticed discrepancies in the outstanding balance currently being claimed by your company. To provide you with the necessary details for conducting a thorough investigation into this matter, I would like to outline the specific points of disagreement: 1. Inaccurate Billing Charges: Upon reviewing the billing statements for the past three months, I have identified certain charges that do not align with the agreed-upon terms and services provided. These charges include [mention specific charges/fees], which were never discussed or authorized by me. 2. Calculation Errors: The balances presented in the statements seem to be miscalculated. I have meticulously kept records of each payment made towards the account and cross-checked it with the amounts indicated in the statements. The total outstanding balance mentioned does not reconcile with my calculations. 3. Unsatisfactory Resolution Attempts: I have tried to resolve this matter by contacting your customer service department on [date(s)] via phone and email. Unfortunately, none of my attempts to address these concerns and seek clarification have been fruitful, leaving me with no alternative but to formally dispute the balance. 4. Supporting Documents: Enclosed with this letter are copies of all relevant documents, including bank statements, receipts, and any other documentation that substantiates my claim. Kindly review them carefully to gain a comprehensive understanding of the discrepancies. After a thorough examination of the aforementioned points and a prompt resolution of this matter, it is my expectation that the disputed balance will be corrected or completely removed from my account. Additionally, I kindly request the following actions to be taken within [specify a reasonable timeframe, e.g., 30 days]: 1. A thorough investigation into the disputed charges and balance discrepancy. 2. A written response acknowledging the receipt of this letter and initiation of the investigation. 3. A temporary hold on any collection activities related to the disputed balance during the investigation process. 4. A prompt resolution of the dispute and a detailed explanation of your findings and subsequent actions taken. I believe in resolving this matter amicably and avoiding any unnecessary escalations. However, rest assured that I am fully aware of my consumer rights and the available legal options should the need arise. Please consider this letter as my formal notification under the Fair Credit Reporting Act (FCRA) and the Fair Debt Collection Practices Act (FD CPA). I anticipate your prompt and sincere attention to this matter. You may reach me at [phone number] or [email address] for any further communication or clarification required. Thank you for your immediate attention to this dispute. I trust that we can resolve this matter in a timely and fair manner. Sincerely, [Your Name]