Bronx New York Sample Letter for Disputed Bill

• Category: Letters - Nonlegal - Customers
• State: Multi-State
• County: Bronx
• Control #: US-0160LR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. Dear [Billing Department], I hope this message finds you well. I am writing to dispute a bill that I received from [Company Name] on [Date]. While I appreciate the services rendered by your company, there seems to be a discrepancy in the amount charged, as well as some errors in the billing details. Upon reviewing the invoice, I noticed that [describe the specific issue or discrepancy]. The [incorrect charge / service not provided / billing error] is in violation of the agreed-upon terms and conditions, as evidenced by the [contract / agreement / documentation] provided [previously / during the service period]. I kindly request that you review the following points of concern: 1. [Describe the first issue in detail, providing any relevant information or evidence] 2. [Describe the second issue, if applicable] 3. [Describe any additional issues, if applicable] To resolve this matter, I propose the following options: 1. Adjust the bill by removing the disputed charges. 2. Issue a corrected invoice with the correct amounts and services provided. 3. Provide a detailed explanation of the charges in question, along with supporting documentation. 4. Arrange a meeting or phone call to discuss the matter further and reach a fair resolution. I also ask that you provide a response within [mention a reasonable time frame, e.g., ten business days], acknowledging the receipt of this dispute letter. During this period, I would appreciate it if you could suspend any further collection actions related to the disputed amount. Please be aware that if I do not receive a satisfactory response within the specified timeframe, I reserve the right to take further action, which may include seeking legal advice or involving the appropriate regulatory authorities to resolve this matter. I have always valued our business relationship and believe that this issue can be resolved in a fair and amicable manner. Thank you for your prompt attention to this matter. I look forward to your timely response. Sincerely, [Your Name] [Your Contact Information]

Dear [Billing Department], I hope this message finds you well. I am writing to dispute a bill that I received from [Company Name] on [Date]. While I appreciate the services rendered by your company, there seems to be a discrepancy in the amount charged, as well as some errors in the billing details. Upon reviewing the invoice, I noticed that [describe the specific issue or discrepancy]. The [incorrect charge / service not provided / billing error] is in violation of the agreed-upon terms and conditions, as evidenced by the [contract / agreement / documentation] provided [previously / during the service period]. I kindly request that you review the following points of concern: 1. [Describe the first issue in detail, providing any relevant information or evidence] 2. [Describe the second issue, if applicable] 3. [Describe any additional issues, if applicable] To resolve this matter, I propose the following options: 1. Adjust the bill by removing the disputed charges. 2. Issue a corrected invoice with the correct amounts and services provided. 3. Provide a detailed explanation of the charges in question, along with supporting documentation. 4. Arrange a meeting or phone call to discuss the matter further and reach a fair resolution. I also ask that you provide a response within [mention a reasonable time frame, e.g., ten business days], acknowledging the receipt of this dispute letter. During this period, I would appreciate it if you could suspend any further collection actions related to the disputed amount. Please be aware that if I do not receive a satisfactory response within the specified timeframe, I reserve the right to take further action, which may include seeking legal advice or involving the appropriate regulatory authorities to resolve this matter. I have always valued our business relationship and believe that this issue can be resolved in a fair and amicable manner. Thank you for your prompt attention to this matter. I look forward to your timely response. Sincerely, [Your Name] [Your Contact Information]