[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Client Name] [Client's Address] [City, State, ZIP Code] Subject: Statement of Services for Past Due/Delinquent Account Dear [Client's Name], I hope this letter finds you in good health. This communication serves as a statement of services provided, resulting in an outstanding balance on your account with [Your Company Name]. We kindly request your attention and immediate action regarding the settlement of this past due/delinquent balance. Please review the detailed summary of services rendered along with the corresponding charges and kindly remit payment accordingly. Account Details: Account Name: [Client's Name] Account Number: [Account Number] Invoice Number: [Invoice Number] Invoice Date: [Invoice Date] Total Amount Due: [Total Amount Due] Summary of Services: [Provide a detailed breakdown of the services rendered along with corresponding charges for each service. Include dates of service, descriptions, quantity, and unit price, if applicable. If there are any separate charges or taxes, specify those as well.] Payment Instructions: [Specify the acceptable modes of payment, such as online payment, check, or money order. Include the necessary payment details, such as the payable entity name, account number, and mailing address, if applicable.] Late Payment Charges: Please be advised that as per our company's policy, late payment charges may be applicable for overdue accounts. We kindly request you to pay the outstanding balance within [number of days, e.g., 10 days] to avoid any additional charges. We value our business relationship and seek your cooperation in resolving this matter promptly. Account Support: If you have any questions or need further clarification regarding the invoice or services provided, please do not hesitate to reach out to our dedicated accounts support team at [Contact Information]. Thank you for your prompt attention to this matter. We appreciate your business and look forward to your timely settlement of the outstanding balance. Please consider this letter as our final notice before further actions are taken. Yours sincerely, [Your Name] [Your Title/Position] [Your Company Name]
Chicago Illinois Sample Letter for conveying Statement of Services for past due or delinquent account
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How to fill out Chicago Illinois Sample Letter For Conveying Statement Of Services For Past Due Or Delinquent Account?
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FAQ
What should a late payment letter include? your company name and address. recipient's name and address. today's date. a clear reference and/or any account reference numbers. the amount outstanding. original payment due date. a brief explanation that no payment has been received.
If a customer still hasn't paid on this late invoice, follow up on your initial email after one week with a friendly payment reminder. If that doesn't work, send another reminder in two weeks, then one month later. Be clear about how late the invoice is and ask them to reach out if they have questions or concerns.
When calling, identify yourself and explain calmly and politely that you've followed up multiple times by email about a late payment. If possible, try to secure payment over the phone by credit card or direct transfer. If that's not possible, get a firm commitment on the date and method of payment.
A debt collection letter should include the following information: The amount the debtor owes you. The initial due date of the payment. A new due date for the payment, whether ASAP or longer. Instructions on how to pay the debt.
How to Write An Effective Collection Letter Reference the products or services that were purchased.Maintain a friendly but firm tone.Remind the payee of their contract or agreement with you.Offer multiple ways the payee can take action.Add a personal touch.Give them a new deadline.
Best Practices for Writing a Collection Letter Include your contact information, including phone number, email address, and mailing address. Type the letter; don't handwrite it. Use company letterhead. Include a copy of the invoice(s) or a summarized statement for multiple outstanding invoices.
Remember to include the amount owing, due date, invoice/account number, a call to action, and a thank you. Everything you need to write effective collection letters that will help get your overdue accounts paid and retain the relationship with your customer!
Include the following details in your overdue invoice letter: Invoice number and date. Amount owing. Payment terms such as late fees. Reminders of previous letters. Instructions for payment (include links in emails) Your contact information.
I have not yet received your payment on the attached invoice #XXXXX for the amount of amount, which was due on due date. Please be aware that, as per my payment terms, you may be charged additional late fees or interest on payments received more than number of days past the due date.
Here are some steps you can follow to write an effective past due invoice email: Mention the invoice in the subject.Include a polite opening.Reference the due date and amount.Explain payment options.Specify next steps.Recent due date.Late overdue payment.Final notice.
