Fairfax Virginia Sample Letter for conveying Statement of Services for past due or delinquent account

• Category: Letters - Legal - Settlements
• State: Multi-State
• County: Fairfax
• Control #: US-0164LTR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. [Your Name] [Your Company Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Title] [Recipient's Company Name] [Recipient's Address] [City, State, ZIP] Subject: Statement of Services for Past Due/Delinquent Account Dear [Recipient's Name], I hope this letter finds you in good health and high spirits. I am writing to discuss the outstanding balance on your account with [Your Company Name]. It has come to our attention that your account has not been paid in full and is now [number of days overdue] days past due, amounting to a total balance of [Total Amount Due]. At [Your Company Name], we value our partnership with you and strive to provide exceptional services. However, it is essential for us to address any outstanding balances promptly to maintain a healthy relationship. As such, we kindly request your immediate attention to this matter. Enclosed with this letter, you will find a detailed statement of services rendered for the past [time period] and their corresponding charges. We have itemized each invoice, including the invoice number, date, services provided, and the amount due for your convenience. We believe that providing you with this detailed breakdown will help clarify any confusion and foster an efficient resolution. Furthermore, we understand that unforeseen circumstances can sometimes lead to payment delays. If you believe there may be a discrepancy or need additional time to resolve this matter, please do not hesitate to reach out to our accounting department at [Phone Number] or by emailing [Email Address]. We are more than willing to work with you and find a mutually beneficial solution. However, if the outstanding balance remains unpaid or no communication is received within [specified timeframe, e.g., 10 business days] from the date of this letter, we may have to take further action to collect the debt owed. This may include pursuing legal avenues or engaging a third-party collection agency, both of which we would prefer to avoid. We value your business and appreciate your cooperation in resolving this matter promptly. We understand that maintaining a positive financial relationship is essential to both parties, and we hope to continue working with you for many years to come. Thank you for your attention to this matter, and we look forward to receiving your prompt payment or hearing from you soon. Sincerely, [Your Name] [Your Title] [Your Company Name] Enclosure: Statement of Services for Past Due Account

[Your Name] [Your Company Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Title] [Recipient's Company Name] [Recipient's Address] [City, State, ZIP] Subject: Statement of Services for Past Due/Delinquent Account Dear [Recipient's Name], I hope this letter finds you in good health and high spirits. I am writing to discuss the outstanding balance on your account with [Your Company Name]. It has come to our attention that your account has not been paid in full and is now [number of days overdue] days past due, amounting to a total balance of [Total Amount Due]. At [Your Company Name], we value our partnership with you and strive to provide exceptional services. However, it is essential for us to address any outstanding balances promptly to maintain a healthy relationship. As such, we kindly request your immediate attention to this matter. Enclosed with this letter, you will find a detailed statement of services rendered for the past [time period] and their corresponding charges. We have itemized each invoice, including the invoice number, date, services provided, and the amount due for your convenience. We believe that providing you with this detailed breakdown will help clarify any confusion and foster an efficient resolution. Furthermore, we understand that unforeseen circumstances can sometimes lead to payment delays. If you believe there may be a discrepancy or need additional time to resolve this matter, please do not hesitate to reach out to our accounting department at [Phone Number] or by emailing [Email Address]. We are more than willing to work with you and find a mutually beneficial solution. However, if the outstanding balance remains unpaid or no communication is received within [specified timeframe, e.g., 10 business days] from the date of this letter, we may have to take further action to collect the debt owed. This may include pursuing legal avenues or engaging a third-party collection agency, both of which we would prefer to avoid. We value your business and appreciate your cooperation in resolving this matter promptly. We understand that maintaining a positive financial relationship is essential to both parties, and we hope to continue working with you for many years to come. Thank you for your attention to this matter, and we look forward to receiving your prompt payment or hearing from you soon. Sincerely, [Your Name] [Your Title] [Your Company Name] Enclosure: Statement of Services for Past Due Account