Philadelphia Pennsylvania Sample Letter for conveying Statement of Services for past due or delinquent account

• Category: Letters - Legal - Settlements
• State: Multi-State
• County: Philadelphia
• Control #: US-0164LTR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Customer's Name] [Customer's Address] [City, State, ZIP Code] Subject: Urgent Notice Regarding Your Past Due Account Dear [Customer's Name], We hope this letter finds you well. We regret to inform you that we have noticed a significant delay in the payment of your account balance with our company, [Your Company Name]. As a valued customer, it is crucial for us to maintain a healthy business relationship built on mutual trust and prompt payment commitments. Our records indicate that the outstanding balance of [Amount] for the services provided by our company remains unpaid since [Due Date/Month/Year]. We understand that unforeseen circumstances may occur, resulting in temporary financial difficulties. However, it is essential to promptly address these issues to avoid any adverse consequences. At [Your Company Name], we strive to provide exceptional services to all our customers, including yourself. We have continuously delivered top-notch solutions tailored to your needs. It is vital to acknowledge that your past due account poses challenges not only for us but also potentially for you. Unresolved debts can negatively impact creditworthiness, restrict future access to our services, and affect your financial standing. To assist you in resolving this matter, we have outlined the services we have provided along with the corresponding charges on the attached Statement of Services. This document provides a detailed breakdown of each invoice, total amount due, and any outstanding payments. We kindly request you to review this statement carefully and ensure its accuracy. To settle the past due account, we offer the following payment options: 1. Full Payment: You may choose to remit the entire outstanding balance of [Amount] within [Number of Days] days from the receipt of this letter. Upon receiving the payment, we will update our records accordingly and promptly acknowledge the settlement. 2. Installment Plan: If the full payment is not possible immediately, we are open to discussing a payment arrangement that accommodates your financial situation. Please contact our Accounts Receivable Department at [Phone Number] or via email at [Email Address] to discuss the installment plan options suitable for you. We understand that open communication is key to resolving this matter satisfactorily. If you have recently made the payment or if there is any discrepancy with the statement, we request you to contact our Accounts Receivable Department immediately to rectify the issue. Our team will be happy to assist you and ensure a quick resolution. Please take this matter seriously and act upon it promptly to avoid any complications. We value your satisfaction and partnership with our company, and we are confident that with your cooperation, we can quickly resolve this account discrepancy. Thank you for your attention to this matter. We greatly appreciate your continued support and understanding. Should you have any questions or concerns, please do not hesitate to contact our Accounts Receivable Department. Sincerely, [Your Name] [Your Title] [Your Company Name] Enclosure: Statement of Services

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Customer's Name] [Customer's Address] [City, State, ZIP Code] Subject: Urgent Notice Regarding Your Past Due Account Dear [Customer's Name], We hope this letter finds you well. We regret to inform you that we have noticed a significant delay in the payment of your account balance with our company, [Your Company Name]. As a valued customer, it is crucial for us to maintain a healthy business relationship built on mutual trust and prompt payment commitments. Our records indicate that the outstanding balance of [Amount] for the services provided by our company remains unpaid since [Due Date/Month/Year]. We understand that unforeseen circumstances may occur, resulting in temporary financial difficulties. However, it is essential to promptly address these issues to avoid any adverse consequences. At [Your Company Name], we strive to provide exceptional services to all our customers, including yourself. We have continuously delivered top-notch solutions tailored to your needs. It is vital to acknowledge that your past due account poses challenges not only for us but also potentially for you. Unresolved debts can negatively impact creditworthiness, restrict future access to our services, and affect your financial standing. To assist you in resolving this matter, we have outlined the services we have provided along with the corresponding charges on the attached Statement of Services. This document provides a detailed breakdown of each invoice, total amount due, and any outstanding payments. We kindly request you to review this statement carefully and ensure its accuracy. To settle the past due account, we offer the following payment options: 1. Full Payment: You may choose to remit the entire outstanding balance of [Amount] within [Number of Days] days from the receipt of this letter. Upon receiving the payment, we will update our records accordingly and promptly acknowledge the settlement. 2. Installment Plan: If the full payment is not possible immediately, we are open to discussing a payment arrangement that accommodates your financial situation. Please contact our Accounts Receivable Department at [Phone Number] or via email at [Email Address] to discuss the installment plan options suitable for you. We understand that open communication is key to resolving this matter satisfactorily. If you have recently made the payment or if there is any discrepancy with the statement, we request you to contact our Accounts Receivable Department immediately to rectify the issue. Our team will be happy to assist you and ensure a quick resolution. Please take this matter seriously and act upon it promptly to avoid any complications. We value your satisfaction and partnership with our company, and we are confident that with your cooperation, we can quickly resolve this account discrepancy. Thank you for your attention to this matter. We greatly appreciate your continued support and understanding. Should you have any questions or concerns, please do not hesitate to contact our Accounts Receivable Department. Sincerely, [Your Name] [Your Title] [Your Company Name] Enclosure: Statement of Services